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Administrative Assistant (Mine Action Project)


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Job Description


Administrative Assistant (Mine Action Project)

  • Country: Ukraine
  • Organization: UNV
  • Deadline:  2023-11-13
  • No of Vacancies: N/A
  • General
    Description of assignment title
    Administrative Assistant (Mine Action Project)
  • Assignment country
  • Expected start date
  • Sustainable Development Goal
    16. Peace, justice and strong institutions
  • Volunteer category
    National UN Volunteer Specialist
  • Host entity
    UNDP Ukraine
  • Type
  • Duration
    12 months
    (with possibility of extension)
  • Number of assignments
  • Duty stations

Mission and objectives
UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.

UNDP works in more than 170 countries and territories. It is one of the leading multilateral development agencies contributing to the eradication of poverty and the reduction of inequality and exclusion. In addition to supporting national processes to accelerate progress in human development, it is also noted for the leading role it plays in crisis response and early recovery. This is especially true in Ukraine, where the UNDP Resilience Building and Recovery Programme for the country seeks to support national authorities, civil society and communities through the ongoing war, modelling a humanitarian-development-peace nexus approach. Within this, UNDP Ukraine is implementing a major project to support frontline towns and areas, which were under temporary military control of the Russian Forces and are now back under Ukrainian Government control. The project has three related components aimed at supporting public safety and civil protection, facilitating safe and durable returns of IDPs and refugees, and laying the foundations for early recovery. These are:
•Clearance of rubble and war debris, including explosive ordnance (EO) and other explosive remnants of war (ERW).
•Mitigation and remediation of critical environmental threats such as asbestos from destroyed buildings, hospital and industrial waste, sewage and chemicals leaching into the water table or water supply, etc.
•Restoration of essential utility services, including power supply, water and sanitation, communications and waste management.

Task description
1) Efficient support to Programme Manager Mine Action day-to-day operations • Maintenance of the supervisor’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, taking minutes at internal/external meetings • Preparation of informal translations upon request Management of programme Manager missions and representation schedule; official travel within the country and abroad (creation of TR, logistics support- transportation, accommodation; preparation of folders with all relevant materials, communication with team before and during the trip, follow up with submission of appropriate forms after the trip) • Maintenance of rosters of high-level partners, telephone lists and other relevant contact • Preparation of correspondence, taking care of all incoming/ outgoing letters/documents • Take minutes of meetings as required

2) Effective maintenance of partnerships and communication with external partners and counterparts • Coordination of the information flow in the office • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the requested information to Mine Action Programme Manager (Talking points and briefs for meetings etc.) • Screening of all incoming calls and correspondence and follow up with respective Portfolios;

3) Effective maintenance of partnerships and communication with external partners and counterparts Establishment of excellent network and partnerships with peers in the Ukrainian mine action sector • Constant cooperation with key counterparts in mine action and other international organizations and diplomatic mission • Taking care of visiting missions in terms of logistics support etc • Assisting in organization of meetings for the programme manager with key mine action stakeholders in Ukraine and internationally • Take minutes and act as the Secretariat of the local Mine Action Support Group (UMASG). • Support events such as the international day for mine action (4th April).

4) Commitment to gender equality in daily work • Promoting safe and enabling environment free of any kind of discrimination and abusive behavior and practice gender-responsive communications in line with the UNDP corporate standards.

Eligibility criteria
27 – 80

Candidate must be a national or legal resident of the country of assignment.

Required experience
4 years of experience in administrative role.

Area(s) of expertise
Administration, Communication

Driving license

Ukrainian, Level: Fluent, Required
English, Level: Fluent, Required

Required education level
Master degree or equivalent in Pubic Administration, Political Sciences, International Relations or related field. First degree will be acceptable with an additional four years of experience in the relevant field.

Competencies and values
Teamwork and respect for diversity
Commitment to continuous learning
Planning and organizing
Genuine commitment towards the principles of voluntary engagement

Other information
Living conditions and remarks
As it is a national UN Volunteer’s assignment, the volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer Specialist (Kyiv Duty Station)

This is a full-time assignment. The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

• Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) 1587 USD (equivalent in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”.
• USD 400 entry lump sum, one-time payment.

Medical and life insurance:
• Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date.
• Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements:
• Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.
• Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period
• Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
• Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

You can check full entitlements at the duty station at https://app.unv.org/calculator.

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy


If you are looking for more UN jobs in Ukraine, please click here: UN jobs in Ukraine

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