Analyst (Coordinator) of project administration and monitoring (Home Based)
- Country: Brazil
- Organization: UNDP
- Deadline: 2023-11-23
- No of Vacancies: N/A
Project administration and monitoring analyst (Coordinator) will be responsible for monitoring the implementation of the project from an administrative and monitoring point of view, aiming to establish strategies, schedules, monitoring deliveries and deadlines and ensuring the technical quality of the actions carried out by the different development teams. You will be responsible for determining delivery management strategies based on the objectives determined by the coordination of the Justice 4.0 Program, based on the designations of the technical coordinator in the IT area. It must act to guarantee cohesion in the deliveries of the different project teams and for their respective registration, in synergy with the knowledge management team. The Project Administration and Monitoring Analyst (Coordinator) will work in close coordination with the focal points at CNJ and UNDP, carrying out planning, administration and monitoring of the project and monitoring expected deliveries.
To achieve these objectives, the following indicative activities are planned:
- Establish schedules, planning strategies and execution of deliveries based on the description of the technical deliveries expected for the Justice 4.0 Program, considering the contributions of the technical and management areas;
- Carry out and systematize the general monitoring of project actions based on the goals and priorities established by the CNJ and UNDP, in order to assist in the organization of tools and methodologies to optimize the flow of information between project partners;
- Coordinate technical implementation, project tools and demands from implementing partners, ensuring their alignment with good practices, institutional guidelines and UNDP rules, as well as monitoring and evaluating deliveries relating to the intermediate stages of project implementation, ensuring the viability of the project. execution and cohesion of the work of different fronts of the team;
- Ensure the technical quality of deliveries in conjunction with the technical coordination of the UNDP and the designated CNJ team, as well as ensuring the unity of work on different fronts of the team, seeking to fully adhere to the UNDP and CNJ guidelines; also improving cohesion between parallel work fronts;
- Coordinate knowledge management actions in the project and encourage actions to promote and disseminate knowledge and products developed in the context of the project, as well as prepare subsidies for the production of monitoring reports and produce other technical and management documents, such as draft terms of reference;
- In conjunction with the UNDP, participate in recruitment and selection actions, team integration, training and development, among other activities related to the Project’s Human Resources.
- Perform other tasks as required by the designated supervisor.
The key results expected for this position aim to structure monitoring and execution strategies and follow-up in order to guarantee the quality, efficiency and effectiveness in the implementation of the project at a national level, in line with the goals and priorities agreed by the UNDP and the CNJ, contributing to the design of a strategy to strengthen digital transformation policies in the Judiciary.
Institutional Arrangement
The contractor will be supervised by the UNDP Management Coordinator.
The contracting modality is NPSA (National Personnel Services Agreement), which represents a UNDP instrument used internationally to standardize and facilitate the admission of specialized professionals, for a determined period. This modality ensures benefits such as health insurance, life insurance and vacations.
The vacancy will be filled according to the position obtained in the selection process.
- Expected start: immediate.
- Contract duration: 6 months (extendable period).
There is no requirement for professional exclusivity during the contract period. However, the selected person will need to be available during business hours (9am to 6pm), 40 hours per week, to fully carry out the assigned activities and tasks.
| Core | |
|
Achieve Results: |
LEVEL 2: Scale solutions, simplify processes, balance time and precision when carrying out work |
|
Innovative Thinking: |
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systems/integrated thinking |
|
Continuous Learning: |
LEVEL 2: Offers new ideas, learns from others and supports their learning |
|
Adapt withAgility: |
LEVEL 2: Adapt to new processes, involving other people in the change process |
|
Act with Determination: |
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously |
|
Engage and be a partner: |
LEVEL 2: Is a facilitator/integrator, brings people together, builds/maintains coalitions/partnerships |
| Promote Diversity and Inclusion: | LEVEL 2: Facilitates conversations to overcome differences and consider in decision making |
People Management
| Cross-Functional &Technical competencies |
| Thematic Area | Name | Definition |
| Business direction and strategy | Strategic thought | • Ability to develop effective strategies and prioritized plans aligned with UNDP objectives, based on systemic analysis of challenges, potential risks and opportunities; connecting vision to reality in the field and creating tangible solutions
• Ability to leverage learning from multiple sources to anticipate and respond to future trends; demonstrate forward thinking to model what future developments and possible ways forward are for UNDP |
| Business direction and strategy | Systems Thinking
|
Ability to use objective analysis and problem judgment to understand how interrelated elements coexist within the whole of a process or system, and consider how changing one element may impact other parts of the system |
| Business development | Non-human centered design | Ability to develop solutions to problems involving a human perspective at all stages of the problem-solving process |
| Business management | Project management | Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific objectives |
| Business management | Working with evidence and data | Ability to inspect, clean, transform and model data with the aim of discovering useful information, informing conclusions and supporting decision making |
| Agenda 2030: Peace | Rule of Law, Security and Human Rights | Development of the Justice Sector |
| Agenda 2030: Peace | Rule of Law, Security and Human Rights | Access to justice
|
- Advanced university degree (Master’s degree) in Human Sciences, Social Sciences, Communication Sciences, Engineering, Law, Administration, Technology, Public Management or related field is required, or
- University Bachelor’s degree in Human Sciences, Social Sciences, Communication Sciences, Engineering, Law, Administration, Technology, Public Management or related field in combination with 2 additional years of experience will be given due consideration in lieu of Master’s degree.
- Certification in Project Management will be considered an advantage.
- Minimum of 2 years (for Master’s degree) or 4 years (for Bachelor’s degree) of relevant professional experience in the areas of project management and/or public policy management, technology management, law or related areas;
Required Skills:
- Excellent oral and written communication skills;
- Ability to use information technology;
- Knowledge of the office package;
Desired Skills:
- Experience working with public sector partners;
- Experience in project management in the area of information technology,
- Experience in project management applied to Justice;
- Experience with evaluation and monitoring strategies;
- Experience working with international technical cooperation projects.
Languages:
- Fluency in Portuguese;
- Intermediate English will be considered an advantage.
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