Ceremonial and events assistant (Home Based)
- Country: Brazil
- Organization: UNDP
- Deadline: 2023-11-24
- No of Vacancies: N/A
- Support the execution of all activities related to the ceremonial events of the Justice 4.0 Program, especially those that will be carried out with partner courts, ensuring that all actions are aligned with the schedules and objectives foreseen for each event, in collaboration with the Secretariat CNJ Ceremonial and Events;
- Support in the preparation and organization of documentation relating to agendas and events, such as traveler registrations, filling out forms, preparing spreadsheets, among other things;
- Assist in organizing meetings to align with the teams involved in the events to ensure that all ceremonial aspects are properly coordinated;
- Guide participants regarding the accountability procedure after the events, in close collaboration with the UNDP Project Management Unit;
- Have wide availability for national and international travel, to monitor agendas and events on site , as well as provide administrative and operational support for the implementation of projects, ensuring quality, efficiency and effectiveness, assisting in the business management of products developed within the scope of the Justice 4.0 Program ;
- Support the planning, execution and monitoring and evaluation activities of events, in conjunction with the management team, as well as maintaining updated files and records of event documentation, supporting related knowledge management and communication activities;
- Perform other tasks as required by supervision.
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work on time
Innovative Thinking:
LEVEL 1: Open to creative ideas/known risks, pragmatic problem solver, makes improvements
Continuous Learning:
LEVEL 1: Open and curious mind, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, deals constructively with ambiguity/uncertainty, is flexible
Act with determination:
LEVEL 1: Shows drive and motivation, able to act calmly in the face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Promote Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware unconscious, confront discrimination
Multifunctional and technical skills
Business direction and strategy – Strategic thinking:
- Ability to develop effective strategies and prioritized plans aligned with UNDP objectives, based on systemic analysis of challenges, potential risks and opportunities; connecting vision to reality on the ground and creating tangible solutions.
- Ability to leverage learning from multiple sources to anticipate and respond to future trends; demonstrate forward thinking to model what future developments and possible ways forward are for UNDP.
Business direction and strategy – Systems Thinking:
- Ability to use objective analysis and problem judgment to understand how interrelated elements coexist within the whole of a process or system, and consider how changing one element may impact other parts of the system
Business management – Project management:
- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific objectives.
Business management – Working with evidence and data:
- Ability to inspect, clean, transform and model data with the aim of discovering useful information, informing conclusions and supporting decision making.
Agenda 2030: Peace – Rule of Law, Security and Human Rights:
- Development of the Justice Sector.
Agenda 2030: Peace – Rule of Law, Security and Human Rights:
- Access to justice.
- High School Diploma required;
- A university degree in the areas of Administration, International Relations, Communication, Social Sciences, or related areas will be given due consideration, but is not a requirement.
- Minimum of 4 years (with completed high school) or 1 year (with Bachelor’s degree) of experience with ceremonial activities.
- Excellent oral and written communication skills;
- Ability to use information technology; It is
- Knowledge of the office package.
Desired skills in addition to the competencies covered in the Competencies section:
- Experience working with Public Authorities, especially in the area of Justice;
- Experience working with organizing official events;
- Experience working with ceremonial activities; It is
- Experience with organization, recording of information, production of reports and other documents for management.
- Fluency in Portuguese;
- Proficiency in English and/or Spanish will be considered an advantage.
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