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Diagnostics Procurement and Supply Assistant (Parental Leave replacement)


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Job Description


Diagnostics Procurement and Supply Assistant (Parental Leave replacement)

  • Country: Switzerland
  • Organization: UNOPS
  • Deadline: 2023-11-16
  • No of Vacancies: N/A
 Functional Responsibilities

Procurement Support

  • Provides procurement, logistical and administrative support to a team of Country Support Officers in the acquisition of TB Diagnostic products.
  • Prepares quotes to customers by compiling data contained in supplier’s quotations and determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Country Support Officers.
  • Prepares purchase orders with suppliers including forwarding agents after confirmation of the acceptance of the quote by the customers.
  • Monitors status of existing requisitions maintain contact with suppliers, freight forwarders and clients to ensure timely delivery of goods and services,
  • Coordinates shipment of goods from suppliers to countries and verifies receipt and inspection of deliverables and accurately reports, as and if required.

Budget & Finance support

  • Prepare invoices and relevant document to customers for payment.
  • Assist in monitoring and analysing contract performance to ensure compliance with contract terms, schedules and cost.
  • Assist in reconciliation of settlements to be paid by the Finance Unit.
Knowledge Management

  • Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
  • Investigation and resolution of post-order problems and preparation of progress reports on procurement and supply chain matters, as needed.
  • Provide input on TB diagnostics logistic or procurement documentation as required.
  • In close collaboration with other support staff, create and/or maintain filing systems; continually review filing system to ensure information is up to date and effectively and efficiently used.
  • Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.
  • Assist in maintaining the GDF knowledge management system
 Education/Experience/Language requirements


  • Secondary education/High school diploma is required.
  • A Bachelor’s or Master’s degree, preferably in logistics, management or procurement will be considered a strong asset and may substitute for some or all of the required years of experience.

  • A minimum of 5 years of experience in logistics, import/export, administrative services or related area is required;
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and expertise of spreadsheet and knowledge of database packages  is an asset
  • Experience in handling of web-based management systems is an asset

  • Fluency is English required
  • Knowledge of Spanish is a distinct advantage
  • Knowledge of other UN official languages is an asset


If you are looking for more UN jobs in Switzerland, please click here: UN jobs in Switzerland

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