Administrative and Financial Support
- Country: France
- Organization: UNEP
- Deadline: 2023-11-24
- No of Vacancies: N/A
Duties and Responsibilities
The engagement of a consultant is vital to provide administrative and financial support to the Resources and Markets Branch Team. This support is essential to efficiently manage the increased workload during the 2023 year-end activity. The consultant’s primary responsibilities will involve assisting in the preparation of legal agreements, including Project Cooperation Agreements (PCA) and Small Scale Funding Agreements (SSFA), Travel Support, UNOPS contracts management, collaborating closely with Project Managers and implementing partners, validating expenditure statements, and reviewing progress reports.
Under the guidance and supervision of the Administrative Officer, the consultant will:
a) Assist the Project Manager in the preparation and tracking of donor agreements and legal
agreements, working in conjunction with implementing partners and the legal team to ensure
compliance with UN rules and regulations. This includes reviewing and rectifying legal
instruments before submission for FMO approval, requesting reference numbers, INeed
requests for BP numbers, and banking details.
b) Manage UNOPS contracts for the Branch, encompassing coordinating payments to
UNOPS and overseeing the receipt and expenditure reports from UNOPS, ensuring that all
expenditure reports are accurately recorded, and advances are cleared.
c) Support in organizing conferences and large meetings, including providing technical
Webex support as needed. The consultant will also support logistics for conferences and other events, liaising with security and registering participants.
d) Manage travel requests for meeting participants and consultants, which involves preparing
travel approval requests, ensuring the timely disbursement of all entitled allowances, and
ensuring the prompt recording of travel expense reports. This also encompasses overseeing
the procurement process for DSA cash cards.
e) Contribute to the proper processing and filing of all legal obligations, such as expenditure,
progress, final reports, and audit statements. Additionally, the consultant will prepare payment
requests for further administrative processes.
f) Undertake any other necessary administrative duties, including meeting organization and
draft minute preparation
Completion of first-level university degree in finance, accounting, business or public administration, or related field.
A minimum of two years of experience in the following areas:
• Administration of financial documents and contracts, with a background in finance
considered an asset.
• Proficiency in computer skills, including Excel and the MS Office suite.
• Exceptional organizational skills and attention to detail, with the ability to effectively
collaborate within a team in a fast-paced environment.
English and French are the working languages of the United Nations. Fluency in written and
spoken English is a prerequisite for this role
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