Readvertisement -Contracts Specialist, FT, P3, East Jerusalem, State of Palestine, #125399

• Country: Palestine
• Vacancies No: N/A
  
• Salary: N/A 
• No of Jobs: N/A
  
• Education: Master
• Experience: 5 years
  
• Gender: Both

1. Provide rapid and relevant procurement support and guidance, with a priority on achieving value for money, to internal customers from Country Office

• Establish close collaboration with programme sections through involvement in programme planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
• Analyze supply spend and establish procurement strategies based on category management to focus on strategic, essential supplies and services that contribute to results for children, including establishment of long-term agreements (LTAs) where relevant
• Provide continuous and updated guidance on procurement for services activities to all internal customers as required and advise on the most appropriate procurement strategy.
• Support procurement planning through coordination with internal customers. Provide technical support in preparation of appropriate documents, and input on specifications, on procurement of fundraising services, facilitating cost-effective and efficient procurement.
• Provide proactive procurement support, review ongoing and future procurement requirements. Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
• Collaborate efficiently and effectively with all members of the procurement team to maximize the outputs of the team and achieve the unit’s objectives.
• Ensure appropriate vendor management practices e.g., supply performance reviews are established and applied.
• Participate in high-level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with Procurement Working Group.

2.  Develop tender strategies, with a goal to achieve best value for money in contracting for goods and services for the organization.

• Compile lists of possible sources of procurement.
• Prepare and issue international tenders, manage 2-stage RFP evaluation process and tabulate results in a comparison matrix. Manage bidding processes using UNICEF web tendering tool, and orienting service providers/suppliers on the use of the tool.
• Prepare Contracts Review Committee (CRC) submissions for orders above the CRC threshold and present the cases to the CRC committee for review and approval.
• Develop and prepare complex contracts for procurement of both once-off and long-term requirements for routine and non-routine services.
• Effectively manage ongoing long-term contracts for provision of goods and services to ensure that service provider/supplier’s performance is within stated service levels.
• Proactively initiate renewal of contracts before their expiry.
• Assist in the identification of new service providers/suppliers.
• Carry out other procurement related tasks as requested by the Supply Manager.

3.  Secure compliance with established UNICEF Financial rules & regulations to maintain the highest level of integrity, standards, and accountability.              

• Ensure a procurement plan is prepared and updated for each Section.
• Ensure that contracts are in place because of competitive bidding exercises, in a timely manner and in accordance with UNICEF Financial rules & regulations and procurement guidelines and processes.
• Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on procurement policies, procedures, and guidance. Advise the internal customers on policies and procedures.

4. Ensure that effective support to UNICEF and Government capacity-building efforts are provided to enhance efficient, effective and timely supply delivery,

• Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery.
• Provide effective coaching to the staff/consultants as required.
• Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
• Promote critical thinking, innovative approaches, and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children

5. Collaboration and Partnership

• Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
• Provide supply input to donor dialogue, and support development of supply of cash services components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies and services.
• Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in contracting for services activities including harmonized and collaborative procurement.

To qualify as a Champion for every child you will have: 

• Advanced university Degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) with additional 2 years of experience is required.
• A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required. Understanding of development and humanitarian work.
• Emergency experience is required.
• Experience in managing complex and high value institutional contracts is an asset.
• Fluency in English is required.  Knowledge of another official UN language is an asset.

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