- Country: Ukraine
- Vacancies No: N/A
- Salary: N/A
- No of Jobs: N/A
- Education: Bachelor’s degree
- Experience: 5 years
- Gender: Both
| 1. Operational and administrative work plan preparation.
Developed and implemented work plan including an outline, action points, key resources, tables, indicators, and sources of information to support the activities of the Coordination Center and cooperation with UNICEF and other stakeholders. |
30/11/2023 |
12 |
| 2. Established and maintained process of HR LTA contract handling
Developed well-managed and streamlined process for handling HR LTA contract and employment processes, for at least 30 staff members of the Coordination Center review and organize employment processes documents and applications, ensuring compliance with relevant regulations and organizational policies, while also facilitating an efficient and effective hiring process. |
15/12/2023 |
10 |
| 3. Assistance provided in organizing and conducting events, workshops, assessment or study trips and meetings related to the Better Care Reform National Road Map elaboration.
At least 7 events/meetings/trips are arranged in the framework of the Better Care Reform National Road Map elaboration. |
31/12/2023 |
19 |
| 4. Development of an onboarding policy for the Coordination Center employees
Developed customized onboarding policy for new employees at the coordination center: a comprehensive guide ensuring smooth integration and alignment with organizational culture and values. Support provided with execution of the onboarding and adaptation. |
31/01/2024 |
11 |
| 5. Prepare and facilitate a teambuilding event
At least one teambuilding event organized and conducted, aimed at enhancing the teamwork skills and capabilities of the staff, while also incorporating team-building exercises and activities that promote staff wellbeing. |
15/02/2024 |
8 |
| 6. Provide admin assistance with documents preparation and meetings accompanying with regard to the operational activities of the Coordination Center
At least 15 documents are prepared, minimum 12 meetings are accompanied with communication facilitated, meeting minutes prepared |
28/02/2024 |
14 |
| 7. Prepare report of HR LTA utilization
Prepared comprehensive Report on the Utilization and Management of HR LTA for optimal staffing and staff support services provision at the Coordination Center based on the HR LTA utilization practice. Report to be prepared based on the support provided with the HR LTA utilization and management. |
31/03/2024 |
21 |
| 8. Provide admin assistance with documents preparation and meetings accompanying with regard to the subnational roadmaps preparation in the selected 4 regions
At least 12 documents are prepared, minimum 14 meetings are accompanied with communication facilitated, meeting minutes prepared |
30/04/2024 |
19 |
| 9. Provide admin assistance with documents preparation and meetings accompanying with regard to the subnational roadmaps preparation in the selected 4 regions
At least 10 documents are prepared, minimum 12 meetings are accompanied with communication facilitated, meeting minutes prepared |
31/05/2024 |
15 |
| 10. Provide admin assistance with documents preparation and meetings accompanying with regard to the subnational roadmaps preparation in the selected 4 regions
At least 12 documents are prepared, minimum 14 meetings are accompanied with communication facilitated, meeting minutes prepared |
30/06/2024 |
19 |
| 11. Provide admin assistance with documents preparation and meetings accompanying with regard to the subnational roadmaps preparation in the selected 4 regions
At least 10 documents are prepared, minimum 12 meetings are accompanied with communication facilitated, meeting minutes prepared |
31/07/2024 |
15 |
| 12. Provide admin assistance with documents preparation and meetings accompanying with regard to the programme activities of the Coordination Center
At least 14 documents are prepared, minimum 11 meetings are accompanied with communication facilitated, meeting minutes prepared |
31/08/2024 |
19 |
| 13. Operational and administrative support executed as per the work plan.
Provided administrative assistance, including preparing a minimum of 15 documents, managing, and updating at least 10 files, coordinated communication and arranged meetings with at least 5 stakeholders to facilitate communication and information exchange, organized and conducted a minimum of 3 events, workshops, or meetings related to the project. |
30/09/2024 |
20 |
| 14. Final Report
Final Report highlighting work implemented performed during the contract period |
15/10/2024 |
7 |
|
Sub-total: |
209 |
|
Please provide an all-inclusive financial proposal including travels to carry out the deliverables listed above.
To qualify as an advocate for every child you will have…
Education: Bachelor’s or higher degree in business, public administration, business management, financial management, accounting or any other related field.
Professional experience:
- At least five years of progressive professional experience in administrative or operational support;
- Knowledge of the UN or non-governmental administrative or operational rules and regulations will be an asset;
- Experience providing consultancy services to UNICEF and other UN agencies is desirable, but not decisive.
Languages:
- Ukrainian: Advanced [C1] ;
- English: Intermediate [B1] .
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