Supply Chain Officer-Procurement

• Country: Ethiopia
• Vacancies No: N/A
  
• Salary: N/A
• No of Jobs: N/A
  
• Education: First level degree
• Experience: 2 years
  
• Gender: Both

Major key Responsibilities:

1.   Procurement

·         Ensuring that all purchases of goods, services, and construction works are done transparently, at the best available price, and in compliance with policies and procedures.

·         Working closely with internal and external stakeholders to ensure effective procurement preparation to support program implementation.

·         Carrying out all procurements in line with IRC procurement SOPs as per assigned by Supply Chian Manager.

·         Developing and maintaining price rosters for all commonly used program supplies.

·         Ensuring that approved suppliers and framework agreements are always used for procurement of goods, services, and works.

·         Processing approved purchase requests through the procurement software (online BVA).

·         Preparing request for quotations, request for proposals, and other tender solicitation documents

·         Participating in tender meetings, evaluations, and vendor due diligences

·         Preparing bid opening records, bid analysis, and award recommendations.

·         Conducting contract negotiations with suppliers that is transparent and documented.

·         Demonstrating value for money in procurements

·         Reviewing procurement documents for accuracy and completeness before taking payments for approval.

2.      Contract Management

·         Preparing and executing contracts for recommended bidders

·         Ensuring contract executions comply with the terms & conditions.

·          Engaging in timely renewal and amendment of running contracts

·         Tracking and measuring supplier performances against set performance indicators.

·         Maintain supplier performance score cards.

3.      Supplier Management

·         Conducting supplier due diligence including ATC clearance

·         Maintaining suppliers file and documentation

·         Establishing a working relationship with key suppliers.

4.      Compliance and Ethics

Mitigate compliance risk in procurement processes through: –

·         Identifying and reporting procurement red flags

·         Vetting suppliers through strict due diligence processes

·         Training and collaborating with teams to ensure compliance with policies and procedures.

·          Implementing internal and external audit corrective action plans (CAPs

5.      Reporting            

The SC Officer is responsible for preparing and submitting accurate: –

·         Support with developing and updating the procurement activities (assigned) as required.

·         Submit monthly list of commitments to Supply Chain Manager.

6. Fleet Management

·         Keeping updated records and paperwork for vehicles and drivers.

·         Managing fuel and maintenance service procurements as needed

·         Ensuring that preventative vehicle maintenance is carried out to a high standard with minimum disruption to program activities.

·         Ensuring that all drivers are briefed on IRC’s vehicle policies and procedures.

Qualifications

Education: First Degree/Diploma in Business Administration/Financial Accounting or Logistics related field preferred.

Work Experience:  2 and 5 years of work experience in supply chain operations (Procurement and Fleet Management) for degree and diploma holders respectively.

Preferred experience & skills:

·         Knowledge of generic procurement procedures and practices (IRC or NGO 2 (Two) years’ experience).

·         Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics.

·         Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units, and suppliers.

·         Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting.

·         Good analytical and negotiation skills

·         Excellent skills in conducting market analysis and sourcing strategies.

·         Able to work effectively in a highly matrixed structure.

·         Good mathematical skills.

Language Skills: 

·         Excellent analytical skills, Good interpersonal and communication skills, Good organizational skills, and Willingness and ability to adapt to changing work requirements and priorities that may require overtime or extended hours.

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