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Partnership Coordinator

United States

Opportunity Deadline

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Job Description

United States
  • Country: USA
  • Vacancies No: N/A
  • Salary: N/A
  • No of Jobs: N/A
  • Education: Graduate
  • Experience: 4 years
  • Gender: Both

Major Responsibilities:

  • Provide administrative support to all partnership processes and TXOR West-related programs.
  • Complete due diligence on partner organizations.
  • Support the SPM in the development, approval, and execution of all TXOR West partnership agreements.
  • Maintain complete and organized electronic partnership files for each partner including filing all appropriate communication and maintaining the Sub‐Award Tracker, assembling all requirements throughout the sub‐award life cycle (such as scheduled payments, partner results, and special requirements).
  • With the Senior Partnership Manager, co-lead Partnership Project Opening, Review and Closing Meetings, ensuring inputs from program, finance and compliance staff are received and included, meeting minutes taken, filed, and disseminated to Programs Officer and partners. Follow up on the implementation of action points agreed upon during these meetings.
  • Support the SPM in coordinating all monitoring processes, including developing annual monitoring schedules, monitoring tools and templates, communicating monitoring-related information to partners, and facilitating remote and on-site monitoring.
  • Complete timely close out of partnership agreements.  
  • Facilitate systematic partner feedback on TXOR West’s management of partnership relationships, including the documentation of, and response to partner feedback.
  • Ensure all partner and agency documents and agreements are uploaded and maintained in OTIS.
  • Identify capacity strengthening needs with partners and coordinate support.
  • Lead monitoring report and Office of Refugee Resettlement report writing efforts with support from the Senior Partnership Manager.
  • Ensure that projects are supervised robustly, following-up on implementation of partner‐specific compliance, programmatic monitoring work plans, procurement plans, budget spending, and more. Advise the Senior Partnership Manager and other relevant staff of any issues and provide timely feedback.
  • In collaboration with relevant IRC staff, coordinate inputs and review of sub‐award progress for donor reporting and grant review meetings to ensure that donor commitments are met.
  • Collaborate with external partners on working groups as needed. 
  • Other duties as assigned.

Job Requirements:

Education4‐year college degree in relevant field required. Graduate degree in management, administration or related field desired.

Work Experience1‐2 years of experience with monitoring & evaluation or grants management and compliance desired.

Demonstrated Skills and Competencies:

  • Attentive to detail.
  • Experience with federal, specifically Office of Refugee Resettlement, funding requirements a plus.
  • Proven ability to contribute both independently and as a key team member.
  • Self‐ starter with excellent problem‐solving skills combined with the proven ability to multi‐task, prioritize duties, and manage time effectively.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook); Experience with databases and applications preferred.

Language Skills: Fluency in written and spoken English.


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