Programme Assistant

• Country: USA
• Vacancies No: N/A
  
• Salary: N/A 
• No of Jobs: N/A
  
• Education: Bachelor’s degree
• Experience: 3 years
  
• Gender: Both

Duties and Responsibilities

III.Functions

1.Provide administrative and logistical support to the formulation and management of programmes•Provide administrative support in the preparation of programme work plans, budgets, and proposals onprogramme implementation arrangements, including tracking the delivery of funds;
•Provide administrative support to the executing agencies / responsible parties on routine delivery and reportingof programme supported activities and finances;
•Provide administrative support for the audit of programmes/ projects and support implementation of auditrecommendations;
•Identify sources, and gather and compile data and information for the preparation of documents, guidelines,speeches and position papers, in collaboration with the Programme team.

2.Provide administrative support to the financial management of the Programme Unit
•Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determineunutilized funds and the operational and financial close of a project;
•Provide administrative support in monitoring and preparation of budget and the finances ofprogrammes/projects, and in the preparation of FACE forms;
•Prepare non-PO vouchers for development projects;
•Process payment for consultants, as deleaged;
•Create requisitions in Quantum system for development projects; register good receipts in Quantum system.

3.Provide administrative support to the Programme Unit
•Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops,events, and missions;
•Make travel arrangements for the Programme Team, including travel requisitions and claims;
•Draft minutes in meetings, as delegated;
•Assemble briefing materials and prepare power-point and other presentations, in collaboration with theProgramme team;
•Organize and coordinate filing of documents; maintain mailing lists.

4.Provide administrative support to resource mobilization
•Organize, compile, and process documentation and information from donors, and programme team as inputs tovarious databases and documents.

5.Facilitation of knowledge building and knowledge sharing
•Provide administrative support to the organization of training for the office staff and partners on programme andoperations related issues.

Competencies

IV. Competencies

Core Values:
•Respect for Diversity
•Integrity
•Professionalism

Core Competencies:
•Awareness and Sensitivity Regarding Gender Issues
•Accountability
•Creative Problem Solving
•Effective Communication
•Inclusive Collaboration
•Stakeholder Engagement
•Leading by Example

Functional Competencies:
•Knowledge of programme management;
•Ability to create, edit and present information in clear and presentable formats;
•Ability to manage data, documents, correspondence and reports information and workflow;
•Good financial and budgeting skills;
•Good IT skills.

Required Skills and Experience

V. Recruitment Qualifications

Education and certification:

•Bachelor’s degree in Business, Administration, or related field or 3 additional years of relevant experience to the post is required.

Experience:

•At least 5 years of progressively responsible experience in administrative or programme management/support;
•Experience in working in a computer environment using multiple office software packages is required;
•Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
•Experience in supporting a team is desirable

Language Requirements:

•Fluency in English and Portuguese is required.
•Working knowledge of Spanish is an asset.
•Knowledge of the other UN official working language is an asset.

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