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Ceremonial and events assistant (Home-Based)


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Job Description

  • Country: Brazil
  • Vacancies No: N/A
  • Salary: N/A 
  • No of Jobs: N/A
  • Education: High School 
  • Experience: 3 years
  • Gender: Both
Duties and Responsibilities

The ceremonial and events assistant will be responsible for supporting the implementation of projects, ensuring quality and results, in close coordination with the CNJ and UNDP teams. To achieve this objective, the following indicative activities are planned:

  • Assist in the execution of activities related to the ceremonial of Justice 4.0 Program events, especially those that will be carried out with partner courts, helping to ensure that actions are aligned with the schedules and objectives foreseen for each event, in collaboration with the Ceremonial Secretariat and CNJ events;
  • Assist in the preparation and organization of documentation relating to agendas and events, such as traveler registrations, filling out forms, preparing spreadsheets, among other things;
  • Assist in organizing meetings to align with the teams involved in the events;
  • Assist in the guidance procedure for participants regarding the accountability procedure after the events, in collaboration with the UNDP Project Management Unit;
  • Have wide availability for national and international travel, to monitor agendas and events on site , as well as assist in administrative and operational support for the implementation of projects;
  • Perform other tasks as required by supervision.

Institutional Arrangement

The contractor will be supervised by the Project Manager and the Technical Project Coordinator.


The contracting modality is NPSA (National Personnel Services Agreement), which represents a UNDP instrument used internationally to standardize and facilitate the admission of specialized professionals, for a determined period. This modality ensures benefits such as health insurance, life insurance and vacations.

The vacancy will be filled according to the position obtained in the selection process. 

  • Expected start: immediate. 
  • Contract duration: 6 months (extendable period). 
  • There is no requirement for professional exclusivity during the contract period. However, the selected person will need to be available during business hours (9am to 6pm), 40 hours a week, to fully carry out the assigned activities and tasks.
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work on time

Innovative Thinking:
LEVEL 1: Open to creative ideas/known risks, pragmatic problem solver, makes improvements

Continuous Learning:
LEVEL 1: Open and curious mind, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, deals constructively with ambiguity/uncertainty, is flexible

Act with determination:
LEVEL 1: Shows drive and motivation, able to act calmly in the face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Promote Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware unconscious, confront discrimination


Multifunctional and technical skills

Business direction and strategy – Strategic thinking

• Ability to develop effective strategies and prioritized plans aligned with UNDP objectives, based on systemic analysis of challenges, potential risks and opportunities; linking vision to reality in the field and creating tangible solutions 
• Ability to leverage learning from multiple sources to anticipate and respond to future trends; demonstrate forward thinking to model what future developments and possible ways forward are for UNDP

Business direction and strategy – Systems Thinking

• Ability to use objective analysis and problem judgment to understand how interrelated elements coexist within the whole of a process or system, and consider how changing one element may impact other parts of the system

Business Development- Human Centered Design

• Ability to develop solutions to problems involving the human perspective at all stages of the problem-solving process

Business management- Project management

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific objectives

Business management – Working with evidence and data

• Ability to inspect, clean, transform and model data with the aim of discovering useful information, informing conclusions and supporting decision making

Agenda 2030: Peace – Rule of Law, Security and Human Rights

• Development of the Justice Sector

Agenda 2030: Peace – Rule of Law, Security and Human Rights

• Access to justice

Required Skills and Experience
  • High School Diploma required;
  • Academic degree in the areas of Administration, International Relations, Communication, Social Sciences, or related areas will be given due consideration, but is not a requirement.
  • Up to 3 years (with Bachelor’s degree) or minimum of 3 years (with High School) of professional experience with ceremonial activities.

Required  skills:

  • Excellent oral and written communication skills;
  • Ability to use information technology;
  • Knowledge of the office package;
Desired skills in addition to the competencies covered in the Competencies section:
  • Experience working with Public Authorities, especially in the area of ​​Justice;
  • Experience working with organizing official events;
  • Experience working with ceremonial activities;
  • Experience with organization, recording of information, production of reports and other documents for management;
Required Language(s):  
  • Fluency in Portuguese;
  • Proficiency in English and/or Spanish will be considered an advantage


If you are looking for more UN jobs in Brazil, please click here: UN jobs in Brazil

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