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Consultant (12 months, office-based): Learning and Development Coordinator, HR Team, Geneva, Division of Private Fundraising and Partnerships (PFP)


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Job Description

  • Country: Switzerland
  • Vacancies No: N/A
  • Salary: N/A 
  • No of Jobs: N/A
  • Education: First level University degree
  • Experience: 5 years
  • Gender: Both

Scope of Work:

Reporting to the HR Manager (Learning and Development) in PFP, this role is expected to take full ownership of the following areas:

  1. Training administration – manage the PFP portfolio of training activities as per PFP’s training calendar.
  1. Training Production – provide technical support to all in-person and virtual workshops, team retreats and webinars using zoom and teams.
  1. Knowledge Management – manage L&D knowledge management needs including the L&D intranet page, SharePoint site, L&D content and promotional materials.
  1. HR Data Analytics: Gather, analyse and compile L&D and other HR related data to support HRs work and present information for various audiences to ensure effective communication.

Deliverables (to be finalized by December 2024)

Deliverable #1. Training administration:

  • Liaises with training facilitators on a quarterly basis (Q1, Q2, Q3, Q4) to establish convenient training dates;
  • For each training session (3-5 /month) provides the following services:

        – Coordinates and writes engaging training invitations; manages enrolments; ensures a reply is sent to interested staff (globally) within 48 hours of receipt of e-mail inquiry.

– Ensures internal and external meeting rooms are booked and refreshments ordered.

– Disseminate post-training evaluation forms within 24 hours of the training, prepares reports and shares feedback to facilitator(s) within 2 weeks of the training; ensures they are stored in the SharePoint site.

– Ensures the training-specific materials are ordered and delivered in a timely manner and made available for each session.

  • Provides accurate and timely responses to staff queries on L&D matters, as related to coordinator role.

Deliverable #2. Training Production

  • Provide high-quality technical support to all virtual workshops, team retreats and webinars using Teams.
  • Liaises with session facilitators at least 2 weeks before the training to understand their needs and help co-design the Teams sessions.
  • Moderates training sessions and address staff queries during sessions, where applicable.

Deliverable #3. Knowledge Management for L&D

  • Oversees PFP training calendar: updates to the calendar are made at least once per month.
  • Drafts engaging training communication materials including training flyers, invitations and content for the L&D Intranet page;
  • Communicates all upcoming training offerings to staff (3-5/month) at least 2 weeks prior to each workshop/training event.
  • Maintains and updates L&D SharePoint site at least once per month.
  • Keeps L&D page including the PFP Training Calendar up-to date.

Deliverable #4. HR Data Analytics (L&D and Staff Survey)

  • For each training session (3-5 /month) updates internal training records within 1 week of the session end.
  • Produces accurate and engaging quarterly learning and development reports.
  • By Q1 2024: Produce engaging report on 2022 Staff Survey data.

To qualify as an advocate for every child you will have…


  • A first level university degree in the relevant field is required.


  • At least 5 years of professional experience working in the areas of administration, human resources, training or knowledge management is required.
  • Experience in events coordination (in-person and virtual) is required.
  • Excellent knowledge of the Microsoft Suite products particularly Excel and PowerPoint.
  • Experience working in the UN and UNICEF an asset.
  • Knowledge of UNICEF PFP is an additional asset.
  • Hands-on experience in online training production (Zoom or Teams) is required.
  • Excellent customer service skills.
  • Experience in data analytics is highly desirable.


  • Fluency in English is required. Working knowledge of French is highly desirable


If you are looking for more UN jobs in Switzerland, please click here: UN jobs in Switzerland

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