- Country: Switzerland
- Vacancies No: N/A
- Salary: N/A
- No of Jobs: N/A
- Education: N/A
- Experience: 5 years
- Gender: Both
Key Accountabilities:
• Ensure physical presence at the Geneva Office
• Work with the Head of Facilities and Procurement, Europe, ensuring roll out of best operational practices
• Keeping the office tidy and functional – including the kitchen
• Replenishing catering supplies
• Ordering workspace supplies
• Sorting and distributing post.
• Own office management activities- including mail, deliveries, stationery and office supplies
• Sorting, distributing, and answering general emails and postal correspondence with customers and suppliers
• Processes expenses and invoices
• Willing to take on Fire Marshal and First aider duties
• Act as the Office Security Focal point
• Development and maintenance of Operations and Facilities Polices and document both physical and digital
• Adhoc administration tasks
• Management of all aspects for Health and Safety
• Administration of the local workspace booking system
Requirements:
• Proven experience working within an office environment and front-of-house preferred
• Able to work 5 days per week onsite at the Geneva office
• Geneva residency and having the right to work in Switzerland are essential
• Fluency in English and French are essential
• Good communication skills, both verbal and written
• Proficient in Microsoft Office programs, such as Excel and Office 365
• Proven problem-solving and customer service skills: the ability to successfully provide support to staff
• Professional telephone manner
• Excellent and accurate data entry skills
• Commitment to IRC’s values
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