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Humanitarian Access, Safety & Security Manager – Ops


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Job Description

  • Country: Ukraine
  • Vacancies No: N/A
  • Salary: N/A 
  • No of Jobs: N/A
  • Education: University degree
  • Experience: 3 years
  • Gender: Both


Safety and Security Management Planning

Provide technical support to the security team, field offices and program teams on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity in Ukraine;
Evaluate, review, and update the Ukraine Security Management Plan on a regular basis. Reference and ensure compliance to IRC Security Management Framework within the SMP and all annexes.
Work with the Snr. HASSCo to develop, consolidate and implement operating procedures and contingency plans
Evaluate, review and update the hibernation and evacuation plans for all IRC offices and residences in Ukraine and ensure that practical preparations are in place and known to all staff involved;
Lead on the risk assessment processes of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
Provide and implement best possible solutions for use of equipment to facilitate communication between staff, including here proposing safe alternative means of communication and equipments
When required, replace and/or support Humanitarian Access, Safety & Security Officers in the different locations
When required, support Security Risk Assessments in new locations and/or high risk environments
When required, replace/act as Senior Humanitarian Access, Safety & Security Coordinator for the Country Program

Humanitarian Access Management\
Identify barriers to access and support program teams in developing mitigation strategies

Provide technical support to program teams in assessing the suitability of establishing operations in new locations
Develop ongoing relationships with local authorities as needed and other power brokers within.
Promote and support integration of humanitarian access approaches into program design and implementation
Constantly monitor available sources to collect, compile and report information including incidents and trends pertinent to humanitarian access in areas of operations
Support key field management teams to develop and implement community engagement strategies that promote acceptance and access.

Capacity Building

Liaise with HASSM – P&T in order to jointly draft a development plan with precise capacity building method to the Safety and Security team.
Liaise with HASSM – P&T in order to plan, deliver on a timely manner capacity building and training opportunities for HASSOs and HASS Assistants in each field location
On-the-job capacity building of HASSOs and HASS Assistants through mentoring, coaching and guidance
Support HASSOs to provide regular sensitizations to IRC staff on security preparedness, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications protocols, etc.
Support HASSOs to work with the HR focal point on reviewing, updating the IRC Ukraine Security Information package for new hires and visitors.
Strengthen and expand the capacity of field teams in order to prepare and respond in a timely manner to emerging emergencies

Monitoring, Analysis and Supervision

Identify, establish and manage context appropriate approach to ensure IRC facilities are secure
Compile and submit monthly security reporting that track incidents and trends within the IRC’s area of operation. Submit daily contextual updates as needed to the Snr. HASSCo
Work closely with IRC teams in Field Offices in Ukraine to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately. Ensure also that final incident reports are provided when IRC is closing the case.
Coordinate regularly with the Snr. HASSCo on Humanitarian Access and security, and fulfill reporting requirements to the region.
Collect and compile all security reports for IRC Ukraine.

Staff Performance Management, Learning & Development

Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.

Job Requirements
Education: University degree in Business Management, International Relations, Political Science, or related field, preferred. Technical degree or certification in related field with significant applicable experience

Work Experience:

A minimum of 3 years of non-profit or NGO work experience within international humanitarian assistance programs with demonstrated capabilities in planning, organizing and executing security operations in the field.

Demonstrated Technical Skills:

Proven experience as a professional and reliable manager (including management of people and projects)

Highly skilled in organizing large-scale, fast-paced, responsive field programs

Situational awareness and opportunity awareness

Solid ability to provide team-building, coaching, and development for staff as well as encourage cross-functional collaboration and cooperation

Exceptional organizational and coordination skills

Demonstrated Managerial/Leadership Competencies:

Excellent relationship-building, interpersonal skills and the ability to effectively represent IRC at forums and with external stakeholders

Strong negotiation and mediation skills essential with experience in conflict resolution essential
Superior oral and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders
Experience of working successfully with local stakeholders such as local and international NGOs, government, etc. with sensitivity and diplomacy.
Proven ability to design and lead training engagements with staff and partners to enhance skills and adapt to changing program demands
Perform other duties as required to support the safety, security, and effectiveness of IRC Ukraine

Languages Required/Preferred:
Fluency in spoken and written Ukrainian, Russian and English.


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