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National Risk Information and Early Warning System Consultant

Fiji

Opportunity Deadline

16/12/2023

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Job Description

Fresh
Fiji
  • Country: Suva, Fiji
  • No of vacancies: N/A
  • Salary: N/A 
  • Organization: UNDP
  • Gender:  Both 
  • Deadline: 2023-12-16

Duties and Responsibilities

The National Risk Information and Early Warning System Consultant will be seconded to the Fiji National Disaster Management Office and is expected to:

  1. Undertake a mapping exercise of what is available in house at the National Disaster Management Office (NDMO) and to create a Standard Operation Procedure SOP for their management. This task will include the following:
  • Review decision-making and planning processes and recommend improvement to ensure decision making processes are evidence-based and draw on risk information.
  • Assess the institutional arrangements for (risk) data management, collection, access, and revision cycles and recommend steps to improve data governance framework and dissemination of risk information.
  • Assess the type of information management systems in use for managing and sharing risk assessment results: data platforms for management and visualization, software systems in use, modules, analytical functionalities, automated linkages, operational architecture, etc.
  1. Provide recommendations to NDMO based on the gaps and the needs identified after the mapping exercise.
  1. Strengthen the current Disaster Risk Information System (DRIS) within NDMO to aggregate sector-based risk data including production, analysis, sharing and dissemination of disaster loss data to support disaster risk management and development planning in Fiji. Scope of work should include the development of a (SOP) on the use of the DRIS tool.
  1. Provide technical support to the NDMO in the planning and the piloting and finalizing of the of the DRIS tool.
  1. Provide technical support in the development of an on-line monitoring tool as part of the government-led monitoring and evaluation system for the National Disaster Risk Reduction Policy (NDRRP).
  1. Provide technical support in the development of a centralized repository system for the access of disaggregated risk data (multi hazard exposure, vulnerability, coping capacity and   loss and damage data).
  1. Collect meta-data about applicable information management systems in the country (software, models, storage, sharing, information management strategies, etc.).
  1. In the event of a Disaster, the Consultant will support NDMO with mapping and other digitization needs including data analysis on gender issues and inclusivity.

The Consultant will work in close collaboration with NDMO (and relevant government agencies) to enhance the collection and management of disaster loss data. The consultant will also support the NDMO in reporting on the disaster loss data (DesInventar and Sendai Framework Monitor). Strong engagement with other the national DRR stakeholders, particularly members of the National Emergency Council will be required.

Expected Deliverables

The duration of this assignment will be to up 220 working days over 12 months.

The Consultant is expected to deliver, specifically, the following major tasks or outputs:

No.DeliverablesApproximate No. of daysTimeline
Inception Report submitted with detailed work plan of key deliverables as discussed and agreed with UNWOMEN Fiji MCO and National Management Disaster Office (NDMO)Up to 5 working days.

 

December 2023
Conduct an infrastructure scoping and a process mappingUp to 20 working daysDecember 2023 – January 2024
 Deliverable 1-10% of the total fees10%End of January 2024
Strengthen the current Disaster a Risk Information System (DRIS) within NDMO to aggregate sector-based risk data including production, analysis, sharing and dissemination of disaster loss data to support disaster risk management and development planning in Fiji. Scope of work should include the development of a SOP on the use of the DRIS toolUp to 40 working days

 

January – March

2024

 Deliverable 2-20% of the total fees15%End of March 2024
Provide technical support in the planning and the piloting and finalizing of the of the DRIS tool.Up to 40

working days

March – June

2024

Provide technical support in the development of an on-line monitoring tool as part of the government-led monitoring and evaluation system for the National Disaster Risk Reduction Policy (NDRRP). Migrate data from NDRRP M&E system, now housed on Sendai Monitor Custom Indicators, to online platform housed with the Government of Fiji.Up to 20 working daysJune – July 2024
 Deliverable 3-25% of the total fees25%End of July 2024
Provide technical support in the development of an on-line monitoring tool as part of the government-led monitoring and evaluation system for the National Disaster Risk Reduction Policy (NDRRP). Migrate data from NDRRP M&E system, now housed on Sendai Monitor Custom Indicators, to online platform housed with the Government of Fiji.Up to 40 working days

 

July – September 2024
Provide technical support in the development of a centralized repository system for the access of training program and advise on disaggregated risk data (multi hazard exposure, vulnerability, coping and capacity and climate information and analyses and loss and damage data).Up to 35 working days

 

September – November 2024
 Deliverable 4 – 30% of the total fees30%Mid November 2024
Review decision-making and planning processes and recommend improvement to ensure decision making processes are evidence-based and draw on risk information.Up to 10

 

November 2024
Collect meta-data about applicable information management systems in the country (software, models, storage, sharing, information management strategies, etc.)Up to 10 working days

 

December 2024
 Deliverable 5 – 20% of the total fees20%End of December 2024
 TOTAL220 days 

The assignment should be carried out within a period of 12 months, not exceeding 220 working days, with the incumbent being responsible for delivering the following outputs:

  • Deliverable reports on major tasks performed and the results, including related to support provided to the NDMO, inputs collection etc., as per above description of tasks.
  • Final report on carried out activities, achievements, and challenges.
  • Information management relevant to the assignment.
  • Supporting documents of the month’s activities including any minutes, workplans, briefs, analytical work papers etc.

All the deliverables should be agreed with the UN Women’s Humanitarian & Resilience Programme Team provided in English hard and electronic copy.

Note that all materials, including any video footage and images, will remain property of UN Women and cannot be used without UN Women’s permission.

Upon receipt of the final deliverables and prior to the payment of the instalment, the deliverables, related reports, and documents will be reviewed and approved by UN Women at least within 10 business days of submission.

All the documents and materials utilized need to be returned to UN Women in electronic format. Any printed materials utilized to be referenced and returned.

Input

  • The NDMO, UN Women and UNDRR will provide the Consultant with background materials.
  • UN Women will only cover Consultant’s travel and within Suva should the need arises and upon prior approval by the Ministry and UN Women.
  • The Consultant is expected to be based at the NDMO with frequent meetings with UN Women and UNDRR for technical inputs.
  • The Consultant may access the either the Ministry or the UN Women Office for printing of relevant documents or should he/she be required to work on-site at any point during the assignment.

Management Arrangements

The National Consultant will work under the overall coordination of the Director of NDMO and direct supervision of the UN Women, Gender, and Resilience Programme Specialist.  The National Consultant workspace will be provided by the NDMO with the necessary information, materials, and logistics, as well as office space.  The selected candidate will be provided with a laptop, while NDMO will provide access to other equipment for the fulfilment of his/her tasks (such as printer, copier).

Performance Evaluation

The Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, and quality of the products delivered.

Financial Arrangements

Payments will be disbursed upon submission of deliverable reports as per section III above and as approved and certified by Programme Specialist, Gender and Resilience that the services have been satisfactorily performed.

Travel

UN Women will not cover transportation cost within Suva.  Travel costs outside Suva are not envisaged and if needed will be covered separately by UN Women with prior approval.  During the consultancy assignment’s related missions, UN Women will cover only the travel cost for the Consultant for the agreed upon routing and in conformity with UN Women applicable rules and regulations.  The position is based at the NDMO, Suva.

No outside Suva travels are envisaged under the current assignment.  The Consultant will be responsible for all administrative and travel expenses associated with undertaking this assignment to be based in Suva.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between NDMO and UN Women and the National Consultant, prior to travel and will be reimbursed.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Required Skills and Experience

The Consultant should fulfil the following requirements:

Education:

  • Master’s degree or equivalent in Information Management System, Geospatial Science, Management and Public Administration, Gender Studies, Development Studies, Social Science or other related field is required.
  • A first-level University Degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience and Skills:

  • A minimum of five (5) years (with Masters’ Degree), or minimum of seven (7) years (with first-level University Degree) of progressively responsible experience in the field of information management, data science, development, adaptation and resilience capacity building, disaster risk reduction, climate resilience or other closely related fields.
  • Minimum of 3 years’ relevant national/regional/international experience both in the field and headquarters in disaster response, recovery, or development work.
  • Demonstrating ability to support development of communication products and with good communication skills.
  • Demonstrated ability to support and contribute to the development of reports (cluster or assessment reports, etc) required for the cluster.
  • Experience in working with stakeholders, civil societies organizations, donor agencies, and international organizations.
  • Experience in the Fiji Islands.
  • Experience in Geographical Information System is an asset.
  • Experience in the UN system related to disaster risk reduction, emergency preparedness, humanitarian-development-peace collaboration, response, and recovery is desirable.
  • Experience in training and building capacity of both government and UN representatives is desirable.
  • Computer literacy and ability to effectively use office technology equipment, IT tools, ability to use Internet and email.

Language and other skills:

  • Excellent skills and fluency in verbal and written English is required.
  • Understanding of the local language is an asset.

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