Administrative Support Assistant
Qualifications of Administrative Support Assistant:
- Location: New Delhi
- Vacancy No: N/A
- Salary: N/A
- Organization: UNV United Nations Volunteers
- Deadline: 2025-09-22
Brief details about Administrative Support Assistant:
About
Information about the organization that has offered the job:
Mission and objectives
UNDP has been working in India since 1951 in almost all areas of human develop-ment. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local govern-ance, enhancing community resilience, protecting the environment supporting policy initiatives and institutional reforms, and accelerating sustainable development for all. With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communi-ties. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of In-dia’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet. UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios: • Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs. • Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized. • Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability. South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and and accelerator labs, and data and digital architecture. You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.
Context
The Administration Unit is responsible for the effective and efficient management of office operations, ensuring a supportive environment for organizational functions. This includes facilities management, logistics coordination, procurement support, of-fice maintenance, and adherence to safety and sustainability standards. The unit collaborates with other in-house agencies within the UN House to optimize operational efficiency, streamline processes, and support the overall common administrative needs of the organization, including cafeteria management, facility management, and the management of common premises.
Task description
Under the direct supervision of Administrative Associate, the UN University Volunteer will undertake the following tasks: The Administrative Support Assistant will be responsible for assisting the Common Services team with: • Assist in routine inspections of building systems and facilities to ensure functionality and cleanliness. • Assist in coordination and follow-up on scheduled and preventive maintenance tasks. • Assistance in the supervision and documentation of ongoing and planned construction or renovation works, ensuring progress tracking, safety compliance, and quality control. • Support in collaboration with vendors and third-party service providers for maintenance, cleaning, security, etc. • Support in creation of standard formats for: o Scheduled Maintenance Logs (tracking preventive and routine maintenance). o Duty Sheets for Third-Party Facility Staff (daily/weekly task tracking). • Supporting identification of areas for improvement in office facilities and building interiors, including layout, furniture, utilities, and aesthetic aspects. • Support in documenting maintenance activities, reports, and suggestions for enhancements. • Participating in facility audits, energy efficiency reviews, and sustainability initiatives. • General administrative and facilities-related support tasks as assigned. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Eligibility criteria
Age
18 – 80
Required experience
1 month
Nationality
Candidate must be a national or legal resident of the country of assignment.
Additional eligibility criteria:
This assignment is funded by the Kalinga Institute of Industrial Technology (KIIT) and therefore only students currently enrolled at KIIT University are eligible to apply.
Assignment requirements
Relevant experience
No experience required
Languages
English, Level: Working knowledge, Required Hindi, Level: Working knowledge, Desirable
Required education level
Bachelor’s degree in (currently enrolled) in Engineering, Architecture, Civil Engineering or other relevant field. Preference will be given to the students from the Scheduled Tribes communities.
Competencies and values
☒ Adaptability and Flexibility ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Creativity ☒ Ethics and Values ☒ Judgement and Decision-making ☒ Knowledge Sharing ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams
Skills and experience
• Demonstrated interest in architectural and civil engineering aspects of building construc-tion, infrastructure upgradation or maintenance • Proficiency in MS Excel and use of web-based tools • Interest in sustainability, energy efficiency, and office infrastructure • Ability to adapt and deliver within tight deadlines • Strong coordination and communication skills • Interest in learning from a multicultural, multi-agency environment • Prior volunteering experience is highly desirable Preference will be given to the students from the Scheduled Tribes communities.
Area(s) of expertise
Architecture and settlements, Engineering and construction
Driving license
–
Other information
Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.
Living conditions and remarks
New Delhi and the surrounding National Capital Region is a large and bustling metropolis of some 14 million people undergoing rapid changes. The capital city is an administrative, cultural and commercial center with modern amenities and well connected by air. It is a safe place with large expatriate community drawn from embassies, UN agencies, MNCs and foreign businesses. It has short moderate winter and long hot summer. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in New Delhi. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements:
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy