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Assistant Fleet Management Officer


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Job Description

1 Year
Male, Female, Both
High School Diploma


  • Organization: UNHCR – United Nations High Commissioner for Refugees
  • Location: Budapest
  • Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Transport and Distribution
  • Closing Date: 23 MAY 2023


The United Nations High Commissioner for Refugees (UNHCR) is a UN body tasked with providing assistance and protection to refugees, members of forcibly displaced groups, and stateless individuals as well as helping them return home voluntarily, integrate locally, or be resettled in another nation. It was founded on December 14, 1950, to replace the older United Nations Relief and Rehabilitation Administration, and has its main office in Geneva, Switzerland. UNHCR is charged with directing and coordinating global efforts to safeguard refugees and address their issues. It belongs to the United Nations Development Group, a group of businesses committed to sustainable growth. Two Nobel Peace Prizes—in 1954 and 1981—as well as the 1991 Prince of Asturias Award for International Cooperation have been given to UNHCR.


The duties for Assistant Fleet Management Officer  are:

Analyse the current fleet (with Peak-of-Peak method) and ensure that it is optimally aligned with the functional needs for delivery of protection and assistance to persons of concern (POC). Provide in-depth analysis periodically.

Advise the office(s) on keeping an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system.

Show as focal person in vehicle ordering in conjunction with key stakeholders in terms of quantities and fleet composition.

Work with key counterparts in acquiring, distributing, tracking of vehicles, accident, and incident reporting and schedule vehicles for service.

Keep an updated inventory of all UNHCR vehicles and work closely with Asset Management colleagues to assist in consolidating vehicles for disposal and processing disposal methods with relevant Government authorities.

Evaluate technical capacity of local commercial electro-mechanical workshops or service providers for vehicle servicing and repair. Participate in market surveys for identification of suitable 3rd party logistics service providers including those of both light and heavy vehicles for rental and manage their arrangement .

Conduct regular spot checks in workshops to check the quality of work and that work is carried according to invoice/s.

Review the status of maintenance and repair works on vehicles. Provide recommendations for acquisition, maintenance and replacement of fleet assets and parts.

Identify and recommend fleet management key performance indicators relevant for the country operation.

Observe the quality and accuracy of and regularly update fleet data (mileage, fuel consumption, M/R data) in relevant business systems for all vehicles within the AoR. Compile and regularly analyse statistical information, identify trends and developments in fleet related matters, prepare reports on mileage, fuel consumption etc., assisting decision making..

APPLY ALSO: Associate Programme Officer at UNHCR


The requirements for Assistant Fleet Management Officer  are:

  •  1 year appropriate background with Undergraduate degree; or no experience with Graduate degree; or no background with Doctorate degree in Mechanical Engineering, Logistics or relevant fields.
  •  Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills. Desirable Understanding of fleet Wave, VTS and any other vehicle management software is considered an asset. Background and knowledge in fleet management.
  •  For International Professional and Field Service positions : Knowledge of English and UN working language of the duty station if not English.
  • For National Professional positions : Command of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Command of English and/or UN working language of the duty station if not English.


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