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Business Support Assistant at WFP


Opportunity Deadline


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Job Description

5 Year
Male, Female, Both
High School Diploma


  • Organization: WFP – World Food Programme
  • Location: Beirut
  • Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Administrative support
    • Banking and Finance
    • Sustainable trade and development
    • Sustainable Business Development
  • Closing Date: 2023-05-17


The World Food Program (WFP) is the top humanitarian agency that provides food aid in dire situations and collaborates with locals to boost nutrition and resilience. The United Nations created it in 1961 to aid in reducing global hunger. 80 nations are home to WFP offices, which have its main headquarters in Rome. The biggest humanitarian organization in the world, it is also the main supplier of school meals. In order to promote nutrition initiatives, policies, and programs, such as school meals and food fortification, WFP collaborates with governments, other UN agencies, NGOs, and the corporate sector.


  • Aid processing and managing routine administrative and financial tasks in various functional areas, to contribute to the practical and timely management of resources.
  • Conduct general administration tasks such as managing travel arrangements, processing staff travel claims and corresponding internally and externally for arrangement of meetings & conferences and contribute to the improvement of business procedures and processes.
  • Accountable for provision of services such as facilities management and office utilities, reporting any differences to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
  • Run regular inventory check and keep the asset registry updated according to WFP rules and regulations.
  • Manage the team of drivers and coordinate missions in the field.
  • Take accountability for data integrity to facilitate availability of accurate information in corporate systems.
  • Assure light vehicle management including compliance with security standard operating procedures.
  • Support on managing system-related functions on procurement.
  • Assist and process all Petty Cash transactions within the organization policies and procedures
  • Supply guidance to staff on HR procedures and guidelines and support on any HR-related matters such as facilitating written tests and interviews held in the field office and briefing newly recruited staff.

APPLY ALSO: Assistant Development Officer at UNHCR


  • Fulfillment of secondary school education. University degree in Business Administration or other related functional  is alluring.
  •  Five years of progressively accountable experience in general administrative work with at least one (1) year of background working in facility management.
  •  Fluency in both oral and written transmission in Arabic and English languages. Fluency in French is added benefit.
  • Understandingof specialised common business practices and methods, gained through relevant technical training and background.
  • Capacity to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
  • Capability to carry out basic data analysis and independently rectify problems requiring attention.
  • Ability to observe and record financial transactions.
  • Adequate communication skills required to give and receive information and work with a variety of individuals.
  • Command to keep confidentiality.


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