- Organization: UNICEF – United Nations Children’s Fund
- Location: Budapest
- Grade: Mid level – NO-C, National Professional Officer – Locally recruited position
- Occupational Groups:
- Legal – Broad
- External Relations, Partnerships and Resource mobilization
- Children’s rights (health and protection)
- Supply Chain
- Closing Date: 2023-05-21
UNICEF, or the United Nations Children’s Fund, is an agency of the United Nations that donate humanitarian and developmental support to children over the world. It was originally initiated in 1946 to give emergency food and healthcare to children and mothers in countries devastated by World War II. UNICEF works in over 190 countries and territories to defend the rights of every child, especially those who are vulnerable. Its activities include giving immunizations, disease prevention, and treatment for children and mothers with HIV, as well as strengthening childhood and maternal health. UNICEF relies wholly on voluntary contributions from governments and private donors.
The duties for Contracts Specialist at UNICEF Hungary are:
- Oversee the growth and coordination of procurement workplans and implement strategic procurement decisions and effective vendor relations management, keeping abreast of the developments in supply and procurement areas. Undertake market research to develop a pool of healthy vendors and maintain updated vendor list.
- Back the Divisions/Offices in developing statement of works (SOWs)/ Terms of References (TORs) i.e. review material specifications and service requisitions with the relevant Divisions to ensure completeness and propriety . Seek optimal value in service from vendors in consultation with Headquarters Divisions /Offices.
- Issue tender invitations to be posted through the e-tendering portal, evaluates offers and negotiates with suppliers in agreement with UNICEF procedures. Adjudicates offers in coordination with the requisitioning Divisions / Offices as applicable. Prepares and defends submissions to Contracts Review Committee, drafts and negotiate contracts including long term agreements. Ensure performance and financial risk evaluation of vendors before suggestion for awards.
- Launch services procurement activities in compliance with the UNICEF Financial rules and regulations, Supply procedures and guidance, and all other applicable procurement procedures.
- Arranging terms and conditions with UNICEF Divisions /Offices and suppliers, including legal terms, prices, conditions etc.
- Supplying advice/guidance to requisitioning Head Quarters Divisions/Offices as well as Country Office/Regional Office concerning service contracting, contractual conditions and contracting processes in general.
- Aid cooperation/partnership initiatives on procurement activities with UN Agencies and other international organizations in areas that will bring value for money to UNICEF.
- Assessing supplier’s performance with respect to agreed contractual deliverables and document and implement demanded corrective action. Undertake risk assessments where necessary and advice on appropriate risk mitigation strategies/measures to deal with the risks.
- Partakes in procurement workshops and business seminars organized by UNICEF and/or external partners, including presentation of data and representation of Supply Division.
- Focus and identify training needs of staff under supervision.
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The requirements for Contracts Specialist at UNICEF Hungary are:
- A completed Advanced University Degree (Master’s Degree) in Business Administration, Supply Chain Management, Economics, Contracts / Commercial law or technical domain is needed.
- Minimum five years of progressively accountable professional experience in procurement/supply chain/ contracting, administration, and operations. Three years of experience with international organizations or at the international level is an asset. Background in commercial activities with the public or private sector in developing and industrialized countries.
- Comprehensive experience in service contracting, service category management, and contract management. Experience from analytical work and negotiations.
- Background with worldwide procurement, contract negotiations and administration.
- Awareness of the principles of public procurement.
- Background in use of computer applications, including internet navigation and various office applications. Minimum five year of progressively responsible professional experience including at least three at the international level. Background in commercial activities with the public or private sector in developing and industrialized countries.
- Fluency in English is demanded. Understanding of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.