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Deputy Human Resources Coordinator Job at Solidarités International in Afghanistan


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Job Description

1 Year
Male, Female, Both
Bachelor Degree, Master Degree

Brief Details About Deputy Human Resources Coordinator Job at Solidarités International in Afghanistan:

  • Job Location: Kabul
  • Nationality: National
  • Category: Human Resources
  • Employment Type: Full Time
  • Salary: According to SI salary Scale
  • Vacancy Number: AFG-KBL-ADM-060-2023
  • No. Of Jobs: 1
  • City: Kabul
  • Organization: Solidarités International
  • Years of Experience: Having at least 2 years of experience in similar position (non-profit organization is an asset)
  • Contract Duration: 1 Year
  • Gender: Male/Female
  • Education: Master or bachelor’s in human resource management or any related field
  • Close date: 2023-05-31

About Solidarités International:

Solidarités International is a non-profit organization working in areas of conflict and natural disasters. Its main aim is to provide quick and effective support for people in life-threatening situations by meeting their vital needs: water, food and shelter.

Apply also: Project Manager Job at Union Aid in Afghanistan

Main Tasks and Responsibilities:

1. Implementation of the national HR policy:

  • Take part in the development of the national HR policy
  • Participate in defining and monitoring the implementation of HR policy
  • Evaluate risks linked to changes in social policy
  • Propose improvements to employee working conditions
  • Ensure appropriateness and coherence between mission job descriptions and SI standard Job      Descriptions
  • Ensure the SI functions Grid is applied on the mission and the recruitment process respected
  • When necessary, participate in the Salary Grid review (benchmark…)
  • Continually ensure coherence between SI HR policy and national laws
  • Support the yearly SI public holiday policy

2. Human Resources Administration:

  • Keep informed of all documents and developments associated with employment law, employment in general, and staff training
  • Ensure that HR procedures are respected and understood at mission level
  • Collect the necessary information to monitor changes in the cost of living
  • Supervise the administrative management of personnel recruitment and hiring
  • Organize the administrative briefing for SI Managers
  • Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews, contract amendments…)
  • Lead monthly payroll processing and salaries of the whole mission, as well as income tax payment and liaises with the concerned authorities
  • Check updates of databases with personnel related information on the HOMERE software at        mission level
  • Take the necessary steps with authorities if required (registering personnel, submitting documents…)
  • Ensure preparation of HR files for Audit and for quarterly mailing to HQ
  • Ensure employee income tax calculation and payment are to be in line with local laws.

3. Human Resources management:

  • Design and implement HR training sessions for SI Managers (National and Expatriate) and for the administrative teams
  • Monitor and follow up annual performance reviews
  • Put in place an annual training program, supervise its implementation and monitor its impact
  • Participate in the implementation of career planning and the management of staff mobility
  • Develop databases for training centers/resources,
  • Participate to the recruitment process at mission level:  checking and processing for RRF, checking and launching of JVA, reference checking, follow up and archiving of recruitment docs.
  • Participate to update and improvement of Mission HR policies
  • Ensure open communication with national employees and play active role for social dialogue
  • Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness…)

4. Administrative management of the mission:

  • Ensure paper and digital archiving, as well as ensuring the security of HR/administrative documents
  • Supervise Human Resources Officer to ensure completeness and updating of individual personnel files
  • Consolidate and update the mission organization chart and the target organigram
  • Compile a monthly statistical report for HQ using HOMERE
  • Ensure that paper files from the bases are brought back to coordination on a regular basis
  • Conduct the quarterly mailing of HR archives to HQ Internal Department

5. Reporting/Communication/ Representation:

  • Assist the administrative coordinator with creating operational proposals and with drawing up financial reports
  • Establish and maintain relationships with the administrative authorities at a national level
  • Produce the monthly staff profile (translation and dissemination)
  • Participate to HR –Coordination external meetings and represented SI upon request

Required Skills, Education and Experience:

  • Bachelor in Human Resource Management or any related field
  • Having at least 2 years of experience in similar position (non-profit organization is an asset)
  • Excellent communication skills in national languages & English
  • Able to adjust her/his self with different environment
  • Ability to work under pressure
  • Proficiency in MS office and familiar with HOMERE is an asset
  • Strong organizational, analytical and interpersonal skills
  • Strong verbal and written communication skills in national languages & English

Submission Email:


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