Brief Details About Deputy Human Resources Coordinator Job at Solidarités International in Afghanistan:

• Job Location: Kabul
• Nationality: National
• Category: Human Resources
• Employment Type: Full Time
• Salary: According to SI salary Scale
• Vacancy Number: AFG-KBL-ADM-060-2023
• No. Of Jobs: 1
• City: Kabul
• Organization: Solidarités International
• Years of Experience: Having at least 2 years of experience in similar position (non-profit organization is an asset)
• Contract Duration: 1 Year
• Gender: Male/Female
• Education: Master or bachelor’s in human resource management or any related field
• Close date: 2023-05-31

About Solidarités International:

Solidarités International is a non-profit organization working in areas of conflict and natural disasters. Its main aim is to provide quick and effective support for people in life-threatening situations by meeting their vital needs: water, food and shelter.

Apply also: Project Manager Job at Union Aid in Afghanistan

Main Tasks and Responsibilities:

1. Implementation of the national HR policy:

• Take part in the development of the national HR policy
• Participate in defining and monitoring the implementation of HR policy
• Evaluate risks linked to changes in social policy
• Propose improvements to employee working conditions
• Ensure appropriateness and coherence between mission job descriptions and SI standard Job      Descriptions
• Ensure the SI functions Grid is applied on the mission and the recruitment process respected
• When necessary, participate in the Salary Grid review (benchmark…)
• Continually ensure coherence between SI HR policy and national laws
• Support the yearly SI public holiday policy

2. Human Resources Administration:

• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
• Ensure that HR procedures are respected and understood at mission level
• Collect the necessary information to monitor changes in the cost of living
• Supervise the administrative management of personnel recruitment and hiring
• Organize the administrative briefing for SI Managers
• Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews, contract amendments…)
• Lead monthly payroll processing and salaries of the whole mission, as well as income tax payment and liaises with the concerned authorities
• Check updates of databases with personnel related information on the HOMERE software at        mission level
• Take the necessary steps with authorities if required (registering personnel, submitting documents…)
• Ensure preparation of HR files for Audit and for quarterly mailing to HQ
• Ensure employee income tax calculation and payment are to be in line with local laws.

3. Human Resources management:

• Design and implement HR training sessions for SI Managers (National and Expatriate) and for the administrative teams
• Monitor and follow up annual performance reviews
• Put in place an annual training program, supervise its implementation and monitor its impact
• Participate in the implementation of career planning and the management of staff mobility
• Develop databases for training centers/resources,
• Participate to the recruitment process at mission level:  checking and processing for RRF, checking and launching of JVA, reference checking, follow up and archiving of recruitment docs.
• Participate to update and improvement of Mission HR policies
• Ensure open communication with national employees and play active role for social dialogue
• Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness…)

4. Administrative management of the mission:

• Ensure paper and digital archiving, as well as ensuring the security of HR/administrative documents
• Supervise Human Resources Officer to ensure completeness and updating of individual personnel files
• Consolidate and update the mission organization chart and the target organigram
• Compile a monthly statistical report for HQ using HOMERE
• Ensure that paper files from the bases are brought back to coordination on a regular basis
• Conduct the quarterly mailing of HR archives to HQ Internal Department

5. Reporting/Communication/ Representation:

• Assist the administrative coordinator with creating operational proposals and with drawing up financial reports
• Establish and maintain relationships with the administrative authorities at a national level
• Produce the monthly staff profile (translation and dissemination)
• Participate to HR –Coordination external meetings and represented SI upon request

Required Skills, Education and Experience:

• Bachelor in Human Resource Management or any related field
• Having at least 2 years of experience in similar position (non-profit organization is an asset)
• Excellent communication skills in national languages & English
• Able to adjust her/his self with different environment
• Ability to work under pressure
• Proficiency in MS office and familiar with HOMERE is an asset
• Strong organizational, analytical and interpersonal skills
• Strong verbal and written communication skills in national languages & English

Submission Email:

recruitment@solidarites-afghanistan.org