- Organization: WFP – World Food Programme
- Location: Suva
- Grade: Level not specified – Level not specified
- Occupational Groups:
- Operations and Administrations
- Administrative support
- Transport and Distribution
- Closing Date: 2023-05-22
The World Food Program (WFP) is the top humanitarian agency that provides food aid in dire situations and collaborates with locals to boost nutrition and resilience. The United Nations created it in 1961 to aid in reducing global hunger. 80 nations are home to WFP offices, which have its main headquarters in Rome. The biggest humanitarian organization in the world, it is also the main supplier of school meals. In order to promote nutrition initiatives, policies, and programs, such as school meals and food fortification, WFP collaborates with governments, other UN agencies, NGOs, and the corporate sector.
The duties for Driver & Administration Support at WFP are:
- Responsible for close monitoring and strictly following all Standard Operating Procedures that are in place to safely operate WFP vehicle.
- Supply transportation services to WFP staff, high ranking UN officials, authorized personnel including translation of basic translation from/to the local language, and/or delivery of various items/commodities following certified routing and UN safety and security rules and regulations to ensure safe and efficient services.
- Meet authorized personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
- Responsible for precise maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
- Assures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.
- Assures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes and water levels, car washing, etc., so that the vehicle is always kept clean and in good running condition
- Follow set rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
- Beyond driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when demanded including delivery/collection of various items, mailing service and payment of bills to ensure administrative support to clients.
- Supplies registry services for receipts and dispatches of mail, messages, equipment, pouch etc.
- Aids office staff in filing, photocopying, and maintaining stationery stocks when required.
- Helps the administration team for office customs clearance including FA608 and arranging deliveries.
- Regular updating of stock cards to negotiate with physical counts. Notify direct supervisor on the need to re-stock when stocks reach critical levels.
- Conduct any other official duties as required by the WFP Country Director or his delegation.
APPLY ALSO: Communications and Donor Liaison Specialist
The requirements for Driver & Administration Support at WFP are:
- Fulfillment of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicles following local rules and laws.
- Two or more years of work background as a Driver, preferably in an international organization, embassy, or UN system with a illustrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks, and other kinds of motorised vehicles. Experience in defensive driving is desirable.
- Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions, and security problems.
- Understanding of the vehicle loading capacity and other parameters.
- Understanding of safety standards and safety equipment (e.g., fire extinguishers, buoyant wearable safety devices, etc.).
- Capability to read and interpret documents such as safety rules, operating and maintenance instructions, SOPs and process manuals.
- Basic skills to help in case of emergency, knowledge of first aid basic methods.
- Understanding and ability to use radio, email, telephone, and other applications.
- Fluency and accuracy in both oral and written transmission in English.