JOB DETAILS

ABOUT ORGANIZATION

The World Food Program (WFP) is the top humanitarian agency that provides food aid in dire situations and collaborates with locals to boost nutrition and resilience. The United Nations created it in 1961 to aid in reducing global hunger. 80 nations are home to WFP offices, which have its main headquarters in Rome. The biggest humanitarian organization in the world, it is also the main supplier of school meals. In order to promote nutrition initiatives, policies, and programs, such as school meals and food fortification, WFP collaborates with governments, other UN agencies, NGOs, and the corporate sector.

JOB DESCRIPTION

• Supply support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the practical delivery of food assistance to beneficiaries.
• Submit purchase orders and/or verify invoices, following WFP financial processes and procedures,  and updating and/or ensuring the corporate systems are updated at all the time with the correct budget codes, vendor details, quantities, contract rates and contract terms.
• Set and maintain Service Entry Sheets (SES) in WINGS after verifying that TPO details are correct and are connected to the services rendered prior to the approval of service delivery confirmation.
• Assure service providers submit their claim in a timely manner according to WFP corporate transport and logistics standards
• Organize and coordinate a full range of documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to address issues and recommend modifications in process
• Fund reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, in support to informed decision-making.
• Contribute to budget preparation, monitoring and correction for all delivery modalities, ensuring adherence to appropriate procedures and in compliance with corporate standards.
• Assure proper budget monitoring and allocations to the respective function.
• Gather and compile data, produce and/or contribute to reports (e.g. financial closure, transport performance, invoice status).
• Ensure appropriate financial reporting to the direct manager of the consumption report to maintain proper balance sheet.
• Provide proper filing of invoices, contracts and correspondences related to Logistics funds management and invoice processing.

APPLY ALSO: BudgetProgramming Assistant at WFP

QUALIFICATIONS

• Fulfillment of secondary school education. A post-secondary certificate in the related functional area is alluring.
• Minimum 5 years of background in finance,  reporting, fund management, data gathering, processing and analysis, database administration and accounting.
• Background using logistics fund management
• Background analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ implementation against set KPIs.
• Excellent written and oral transmission skills in English, Arabic. Knowledge of French language is an added advantage.

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