The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and regain control of their future.
The International Rescue Committee responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing and power to people devastated by conflict and disaster. See a timeline of the IRC’s rich history.
The mission of the IRC is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.
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About NGO Jobs in USA-Executive Assistant, Global Policy and Advocacy
The Vice Presidents of Advocacy & Influence and Policy & Solutions are supported by the Global Policy and Advocacy (P&A) Executive Assistant (EA) on a wide variety of vital administrative and logistical activities. The Executive Assistant collaborates closely with coworkers in offices around the U.S. and Europe, reports to the Senior Director for Global Strategy and Planning, and communicates with outside parties. For team administration, this is a crucial function. In order to assist both Department Vice Presidents, this individual will continue to collaborate at all levels inside and across the teams as well as throughout the IRC. The EA job gives the possibility to work in a fast-paced, engaging, and interesting atmosphere with a dynamic mix of humanitarian workers and policy specialists.
Responsibilities of the NGO Jobs in USA-Executive Assistant, Global Policy and Advocacy
- Administrative Support: Provide hands-on support to manage high-level internal and external calendar scheduling for both VPs. Serve as interlocutor with partners seeking meetings as needed. Arrange meeting and travel logistics for VPs as needed. Manage VP expense tracking and payment.
- Team Functions: Maintain team calendar and related scheduling and planning. Handle logistics of and VP engagement in team activities and processes.
- Team Coordination and Collaboration: Gather VP inputs for team reporting, communication and organizational processes. Assist with management of communication channels and files. Support management of tasks and activities of VPs, highlighting and tracking demands.
- Meeting and Event Logistics: Work closely with the Department Manager and Office Administrators in Washington, DC, London, New York, Brussels and Berlin to arrange leadership visits relevant to P&A activities and objective. Coordinate the logistics for various appointments, meetings, conference calls and other special events being hosted by the Policy and/or Advocacy teams.
- HR Coordination: Coordinate VP participation in HR processes related to new hires, staff changes and staff departures.
- Steward Gender, Equality, Diversity and Inclusion Efforts: Ensure P&A teams operate in alignment with diversity, equity and inclusion expectations of IRC, and actively support P&A team GEDI efforts and culture. Facilitate VP engagement and leadership in team and organization-wide GEDI actions and planning.
- Teamwork: Support and promote a positive team culture by acting openly and collaboratively, supporting colleagues in their work and sharing credit with other where appropriate. Help develop and facilitate plans and activities to promote a positive and inclusive team environment.
Requirements of the NGO Jobs in USA-Executive Assistant, Global Policy and Advocacy
- Bachelor’s degree in political science, international relations, or a related discipline is desirable.
- Preferably, 2 years of job experience. Experience in management of schedules and arranging logistics for high-level persons or events is desirable.
- Excellent organizational and time management skills, including juggling competing demands and timelines and prioritizing tasks appropriately
- Positive, resourceful and flexible approach with ability to problem solve, work productively both in a team environment or independently as needed, and take initiative in a fast-faced environment
- Proven attention to detail
- Strong project management skills
- Solid English language writing, editing, and research skills with a focus on details, including ability to learn and apply IRC style guidelines
- Excellent interpersonal and oral communications skills
- Familiarity with or demonstrated interest in humanitarian aid sector, foreign policy, and/or refugee issues
- Ability to use sound judgment in maintaining confidential information
- Fluency in Microsoft Outlook, Word, Excel and PowerPoint, and ability to learn online web-based applications
- Ambition to develop knowledge by taking on ambitious tasks, and mastering sophisticated content and concepts
- Dedication to advancing equity, diversity, and inclusion at the IRC and in the field more broadly
- Lived experience with conflict or crisis-driven displacement, resettlement, asylum, immigration or migration is an asset in this role