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OPERATIONS ASSISTANT – UNDSS

Honduras

Opportunity Deadline

29/09/2023

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Job Description

3 Year
Male, Female, Both
High School Diploma
Honduras

Job Description

Description Office/Unit/Project 

UNDSS Honduras is the United Nations Security Department, this department is focused on providing support to all AFP as well as advising the Designated Official on security aspects, within the tasks of this Department is to be able to carry out security analysis that allows reporting better a security plan and clear security operating procedures, as well as providing the capabilities required and valued in the SRM.

This position will be responsible for improving data production, multidimensional analysis, use of information in public policy and strategic communication. This work is provided in three main lines of services: strengthening institutional architectures for the management of information on citizen security with a gender and human rights perspective; implementation of new technologies and innovation in processes and services; and strategic communication with knowledge products and prospective analysis for Programmatic implementation.

UNDSS has built on the experience and presence in the region, achieving support and partnership with the main institutions of the State and civil society focused on the prevention and attention of violence and insecurity. Efforts have been articulated with the ministries and institutional technicians in charge of information management in the countries (national police, judicial agencies, public ministries and prosecutors, forensic medicines, observatories, inter-institutional coordination groups and analysis centers in Security and coexistence ).

Along these lines, support was provided to national and regional knowledge networks, such as the Interinstitutional Technical Commission on Coexistence Statistics and Citizen Security, upon request. This focuses on vulnerable populations by sex, age, territory, and other segregations available in each case, en route to reconstruction in safe conditions, outlining risk factors and vulnerabilities.

The key results of the activities carried out have an impact on the proper development of the missions on the ground, since based on the provision of updated information, optimal movements can be carried out, avoiding routes with inconveniences, as well as carrying out a Constant monitoring by officials allows them to have the exact location of their routes.

Scope of work 

  • Monitoring and verification of missions.
    • Carry out the respective security verifications in the different areas where missions or trips are planned by System officials, as part of the process for approving Travel Authorizations.
    • Keep the FSA Chief of Operations – Operations Area informed about the development of the missions carried out and the requirements of the different Agencies of the System in Honduras.
  • Keep a permanent and updated record of the communications made with the System stations and with other stations that use the communications network. Maintain permanently updated files in your area of ​​competence.
    • Maintain liaison with the fixed and mobile stations of the United Nations System with the purpose of permanently monitoring and tracking the missions carried out by the Agencies in the country.
  • Carry out initial interventions against incidents that may occur and in which System officials are involved. Immediately communicate urgent events to your immediate supervisor and/or Security Advisor
  • Carry out the necessary coordination with the Agencies of the United Nations System, security organizations and other relevant entities, to ensure timely support to the Agencies and missions that require it.
  • Perform other technical and/or operational activities assigned by the FSA Chief of COS Coordinated Security Operations and/or the Security Advisor.
    • Assist, collaborate and work jointly on requests made by UNDSS staff in Honduras.
    • Accompany missions to the field, evaluate residences and offices of the SNU in Honduras
    • Effective management of the UN Identification System Database in Honduras, inserting and updating UN personnel information.
    • Perform other technical and/or operational activities assigned by the FSA Chief of COS Coordinated Security Operations and/or the Security Advisor.
    • Print and configure identification cards.

Institutional Arrangement 

Under the direct supervision of the FSA Chief of Operations Coordinator of COS – Operations Area and the Security Advisor of the United Nations System.

Competencies

Core
Achieve Results:LEVEL 1: Plan and supervise own work, pay attention to details, deliver quality work on deadline
Think Innovatively:LEVEL 1: Open to creative ideas/known risks, pragmatic problem solver, makes improvements
Learn Continuously:LEVEL 1: Open-minded and curious, share knowledge, learn from mistakes, ask for feedback
Adapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in the face of adversity, confident
Participate and Associate:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Facilitate Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, be aware of unconscious biases, confront discrimination

Transversal and Technical Competencies

Thematic AreaNameDefinition 
Business Development-Generation of knowledge
  • Ability to investigate and convert information into useful knowledge, relevant to the context or that responds to a stated need.
Business Development-Project management
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business DevelopmentCommunication
  • Ability to communicate clearly, concisely, unambiguously, both verbally and in writing; adapt messages and choose communication methods according to audience.
OperationsAsset Management 
  • Knowledge of PP&E policies and procedures; ability to prepare financial statements on PP&E
Administration and OperationsDocument and record management.
  • General document management (fixed or electronic); Recording and retention policy, including storage and archiving.
AcquisitionsAcquisitions administration
  • The ability to acquire goods, services or works from an external source.
Security ServicesSecurity information management
  • Analytical capabilities to process various security information and develop recommendations.

NPSA Successful Minimum Qualifications

Minimum Academic Requirements
  • Secondary Education
  • Training course on security issues is an advantage.
Minimum Years of Relevant Experience 
  • 3 years of relevant experience in security services, administration and communications.
  • Experience in the UN System is desirable.
Desired Skills additional to the competencies mentioned in the Competencies section
  • Experience working in international organizations such as the UN is an advantage.
  • Advanced use of Microsoft Office programs and database management.
Required Language(s)Advanced knowledge of Spanish and basic English is required.
Professional CertificatesN/A

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