Brief Details About Program and Finance Associate Job at UNDP in Afghanistan:
- Organization: UNDP – United Nations Development Programme
- Location: Kabul
- Grade: Administrative support – GS-7, General Service – No need for Higher Education – Locally recruited position
- Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Project and Programme Management
- Closing Date: 2023-05-30
About UNDP:
The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes developing local capacity towards long-term self-sufficiency and prosperity.
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Main Duties and Responsibilities:
Provide advanced administrative and logistical support to the formulation and management of programmes
- Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
- Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
- Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers;
2. Provide advanced administrative support to the financial management of the Programme Unit
- Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
- Review financial reports; prepare non-PO vouchers for development projects;
- Maintain internal expenditures control system; post transactions in Quantum;
- Create requisitions in Quantum for development projects; register good receipts in Quantum;
- Prepare and follow up of cost-recovery bills in Quantum;
3. Provide advanced administrative support to the Programme Unit
- Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Liaise with high level officials on administrative issues;
- Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
- Provide guidance and training to UNVs;
4. Provide administrative support to Resource Mobilization
- Prepare cost-sharing and other agreements; follow up on contributions within the ACO resource mobilization efforts;
5. Facilitation of knowledge building and knowledge sharing
- Support synthesis of lessons learnt and best practices related to programme management and finance;
- Coordinate the organization of training for the office staff and partners on programme and operations related issues;
Competencies:
- Strong knowledge of programme management;
- Ability to create, edit, synthesize and present information in clear and presentable formats;
- Ability to administer and execute administrative processes and transactions;
- Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
- Ability to manage data, documents, correspondence and reports information and workflow;
- Excellent financial and budgeting skills;
- Excellent IT skills.
Required Skills, Education and Experience:
Education and certification:
- Completion of secondary education required.
- Bachelor’s degree in Business or Public Administration is an asset.
Experiance:
- At least 7 years of progressively responsible experience in administration or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of QUANTUM is an asset;
- Experience in supporting a team;
Language and Requirments;
- Fluency in English and Dari and/or Pashto is required;
- Working knowledge in another official UN language is an asset;