Background and Organizational Conte

Since Timor-Leste’s independence in 2002, UNDP in Timor-Leste has been providing consistent support in consolidating democratic governance institutions, systems, and processes. Focus areas include oversight, accountability, local development, electoral support, and rule of law. The governance unit of UNDP offers support to inclusive and accountable policy development and implementation, capacity development and effective service delivery at national and local levels.

Under the overall guidance of Resident Representative (RR) and supervision of the Deputy Resident Representative (DRR), the programme analyst advises the Senior Management on all aspects of the governance thematic area. The programme analyst analyzes political, social, and economic trends and leads formulation, management, and evaluation of programme activities in the area of their portfolio, provides policy advisory services; leads the team in strategic planning and ensures consistency with United Nations Sustainable Development Cooperation Framework (UNSDCF) and UNDP’s Country Programme Document (CPD, 2021-2025) priorities.

The programme analyst supervises the programme associates/assistants, and coordinates work of the project personnel. The incumbent works in close collaboration with the operations and programme staff, programme staff in other UN Agencies, UNDP HQ, Bangkok Regional Hub. As delegated by the RR/DRR, he/she may represent the Country Office (CO) to the Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society.

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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Position Purpose 

The Programme Analyst for Democratic Governance Unit will work to ensure implementation of the programme strategy, management of the CO programme in the focus area and co-lead the programme support team. Performing strategic partnerships and support to resource mobilization and implementation and provision of top-quality policy advisory services to the Government and Facilitation of knowledge building and management.

Key Duties and Accountabilities:

Under the overall guidance of Resident Representative (RR) and supervision of the Deputy Resident Representative (DRR), the Programme Analyst, Democratic Governance will perform below key functions:

1.) As a member of the CO management team, ensures implementation of the programme strategy focusing on achievement of the following results:

• Thorough analysis of the political, social, and economic situation in the country and collaborative preparation/revision of Country Programme Document (CPD), Annual Work Plans (AWPs) and other documents.
• Identification of strategic programme areas of cooperation.
• Operationalization of the Country Programme Document (CPD) in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming.
• Analysis and presentation of UNDP’s policies and their implementation in the Country Office (CO) and to the implementation partners.
• Support the CO business processes mapping and facilitating the workflows between the Programme Team and the projects.

2. Ensures effective management of the CO programme within the thematic area focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:

• Support the effective application of Results Based Management tools, establishment of management targets and monitoring achievement of results.
• Design and formulate CO programme within the area of responsibility, translating UNDP priorities into local interventions.
• Coordination of programme implementation with the executing agencies.
• Strategic oversight of planning, budgeting, implementing, and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. The Programme analyst performs the function of Manager Level 1 in Atlas for development projects transactions approval.
• Effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
• Aggregate reports are regularly prepared on activities, outputs, and outcomes. Ensure preparation of donor reports.

3. Establishes and maintains strategic partnerships and contributes to resource mobilization, focusing on achievement of the following results:

• Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes in the thematic area.
• Creation and coordination of partnerships with the UN Agencies, International Financial Institutions (IFIs), government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
• Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.

4. Ensures provision of top-quality policy advisory services in the thematic area and facilitation of knowledge building and management focusing on achievement of the following results:

• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
• Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
• Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme.

Supervisory/Managerial Responsibilities:

The programme analyst supervises the programme associates/assistants, and coordinates work of the project personnel. The incumbent works in close collaboration with the operations and programme staff, programme staff in other UN Agencies, UNDP HQ, Bangkok Regional Hub. As delegated by the RR/DRR, he/she may represent the Country Office (CO) to the Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society.

Expected Demonstration of Competencies

Core Competencies

Achieve Results:  LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:  LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:  LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:  LEVEL 2: Adapt processes/approaches to new situations, involve others in change process 

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion  LEVEL 2: Facilitate conversations to bridge differences, considers in decision making  

Functional Competencies

Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.

System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Effectiveness: Project Quality Assurance

Resource Mobilization: Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements

Inclusive Growth: Development Planning

Required Skills and Experience

Education 

Master’s Degree or equivalent in Public Administration, Economics, Political Science, International relations, Governance, Social Sciences or related fields.

Experience, Knowledge, and Skills

• 2 years of relevant experience (if Master’s degree holder and 4 years, if Bachelor’s degree holder) at the national or international level in providing management advisory services, hands-on experience in
• Design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments.
• Implementation of programme and project strategy
• Oversight of planning, budgeting, implementing, and monitoring of the programme as well as coordination.
• Policy advisory services to the Government and facilitation of knowledge building and management.
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.

Languages

• Fluency in English and Tetum is required.
• Knowledge of Portuguese is an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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