JOB DETAILS

• Organization: WHO – World Health Organization
• Location: Rabat
• Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
• Occupational Groups:
  • Administrative support
  • Project and Programme Management
• Closing Date: 2023-05-19

ABOUT ORGANIZATION

JOB DESCRIPTION

1. Supply full administrative support to the appointed programme. Draft, review and revisecorrespondence, reports and documents for proper format and range in consultation with the supervisor. Independently compose correspondence ofadministrative nature, take notes at meetings, provides informalinterpretation/translation when required.
2. Prepare and process travel beggings for team members using GSM, arrange for visaissuance, security clearance, getaway and hotel bookings, follows up travel-related issues of federal and international missions.
3. Scan, record, direct and follow up parallelism and documents, evaluate the urgencyor critical nature bringing them to the attention of the answerable staff. Inform and remind responsible staff of follow-up dates, response or specific actions, supplying supporting material as appropriate.
4. Using GSM, monitor aspects of the performance of country activities, funds forproject/programme budget levels and financial expenditures, based on to the approved country workplan. Initiate and process extra transactions in GSM, including procurement of goods and services. Follows up with concerned partiesthe receipt of deliverables and finalization of payments.
5. Compile background material for planning, monitoring and evaluation, communication(including mini-review) exercises. Maintain and update the filing of technicaldocuments and correspondence (soft/hard copies and databases if applicable). Createbackground reference material as appropriate for planning, M&E andcommunication around the assigned projects; access and retrieve relevant material.
6. Finalize all administrative and logistics preparations required for the organization ofmeetings held in the country (working groups, seminars/courses, workshops) andpay per diem to participants as appropriate (if needed).

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QUALIFICATIONS

• Fulfillment of secondary education supplemented by secretarial or business administration training
• University degree in business management , social sciences, contact or related field is an asset.
•  At least five years’ of progressive administrative experience.
  Relevant experience in the UN system.
• Good filing and administrative skills.
• Ability to maintain good working connections with staff, experts and visitors.
• Demonstrated ability to translate routine correspondence into English.
• Very good time administration and stress management skills.
• Knowledge of WHO rules, manuals, exercises, procedures and WHO Style Guide applicable to the administrative level an aid.

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