JOB DETAILS
- Organization: UNHCR – United Nations High Commissioner for Refugees
- Location: N’Djamena
- Grade: Administrative support – GS-5/GS-6, General Service – No need for Higher Education – Locally recruited position
- Occupational Groups:
- Operations and Administrations
- Transport and Distribution
- Closing Date: JUNE 6, 2023
ABOUT UNHCR
The United Nations High Commissioner for Refugees (UNHCR) is a worldwide organization dedicated to saving lives, protecting rights, and building a better future for refugees, forcibly displaced communities, and stateless people. They work to make sure that everyone has the right to seek asylum and find safe refuge, having fled violence, persecution, or war at home. UNHCR has been setting essential protection and assistance to refugees, asylum-seekers, internally displaced, and stateless people since 1950. They have a presence in many countries around the world, and give information and assistance to refugees, asylum-seekers, and stateless people.
TASKS
The duties for Snr Travel Administration Asst are :
- Set and confirm travel bookings for applicable staff members, Affiliate Workforce, and external meeting participants in line with the rules and regulations in place,
- Creates and procedures Travel Authorization (TA), Travel Advances and Travel Claims in accordance with the relevant organizational rules and regulations; respond to any queries and/or comments from the certifying or approving officer
- Advise and help staff on their travel entitlements, needed documentation and matters pertaining to travel as per operating administrative instructions and procedures.
- Liaise with Finance on payments due from Partners, UN Agencies, team, and other Organisations.
- Advise and help staff on their travel entitlements, needful documentation and matters pertaining to travel as per operating executive instructions and procedures.
- Prepare, summarise, and submit invoices for payment of travel-related assistance procured.
- Aid in medical evacuations as required.
- Provide/share demanded information or data which may be useful for the safety/security of concerned travelers.
- Submit requests and subsequently assure the issuance of appropriate travel identification documents, in accordance with UN rules and regulations. Initiate requests for visas
- Keep the filing systems for UN travel identification documents.
- May process crisis visa requests required for official travel and ensure their timely issuance.
- Supply statistics of UN travel documents and visas.
- Perform other related duties as demanded.
APPLY ALSO: Driver at UNCHR Chad
QUALIFICATIONS
The requirements for Snr Travel Administration Asst are :
- 2 years relevant background with High School Diploma; or 1-year relevant work background with Bachelor or equivalent or higher
- Acquaintance with Oracle-PeopleSoft or other ERP system.
- Good understanding of UN, UNHCR, other international organizations or private sector Travel Policies and Procedures.
- Outstanding oral and written communication skills.
- Very good understanding of Excel.
- For International Professional and Field Service positions: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Command of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Understanding of English and/or UN working language of the duty station if not English.