Brief details about UN job in USA – Roster Administrative Assistant :

• Organization: WHO – World Health Organization

  

• Location: UN jobs in USA , Washington D.C.
• Grade: Administrative support – GS-4, General Service – No need for Higher Education – Locally recruited position
• Occupational Groups:
  • Operations and Administrations
  • Administrative support
• Closing Date: 2023-07-20

About WHO:

The World Health Organization (WHO) is a technical agency of the United Nations accountable for international public health. It was founded in 1948 and is headquartered in Geneva, Switzerland, with six regional offices and 150 field offices worldwide.WHO’s mission is to encourage health, maintain the world safe, and serve the vulnerable, guided by science and committed to the well-being of all people. The organization works with governments, civil society, international organizations, foundations, advocates, researchers, and health employees to advance the health and security of al.WHO’s areas of involvement include public health, AIDS, malaria, tuberculosis, dengue, and more. The agency is led by a director-general appointed by the WHO Secretariat, which carries out routine operations and helps implement strategies.

UN job in USA – Roster Administrative Assistant  tasks:

The duties of UN job in WHO – Roster Administrative Assistant  are:

• Type drafts, reports, articles, forms, and a combination of correspondence in English and Spanish using standard office computer software; draft, edit and review text for accuracy, correct spelling, and to ensure orderly presentation;
• Prepare correspondence on own initiative or from oral or written instructions and finalize for signature; prepare draft translations of correspondence and other documents; format and prepare in final form a variety of documents in English and Spanish; review, proofread and suggest revisions to correspondence and other material for the clearance/signature of the corresponding hiring manager, ensuring clarity and accuracy in content, according to the Organization’s standards and policies;
• Help in the coordination, preparation and development of internal and external technical meetings, conferences, seminars, workshops and studies, including: the preparation of agendas, compilation and assembly of background information for documents, publications, and final reports; coordinate logistical arrangements assuring compliance with staff and participants’ travel procedures and practices; provide secretarial/support functions as required; prepare event management templates, letters of invitation, as well as any other pertinent documentation, etc.;
• Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to enhance clarity, conciseness and coherence;
• Conduct support functions, including but not limited to: placing and answering telephone calls; receiving visitors; arranging appointments and maintaining a calendar of these appointments; locating background material and files; compiling data for the preparation of correspondence and/or reports; assembling correspondence for mailing; entering requisitions in PMIS, etc.;
• Keep an organized and updated electronic filing system for correspondence, documents, publications, reference materials, etc.;
• Provide administrative help to organize travel for technical staff and Consultants, when needed, including obtaining concurrence, airline tickets, hotel reservations, security clearance, gathering and validating relevant background information for duty travel, and completing necessary processes in PMIS, including spend authorizations, purchase of airline tickets and expense reports;
• Conduct other related duties, as assigned.

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 UN job in USA – Roster Administrative Assistant  qualifications:

The requirements of UN job in USA – Roster Administrative Assistant  are:

Education:

 Certificate of fulfillment of high school.

Experience:

Four years of general office or administrative work background .

Technical Expertise:

• Word processing in agreement with established standards.
• Capability to write/originate routine and non-routine correspondence and reports in English and in Spanish.
• Capability to prepare working translations.
• Capability to plan, organize, coordinate and carry out administrative processes such as: meetings, preparation of reports, acquisition of supplies.
• Capability to research, analyze and organize information in order to prepare charts, graphics, reports, etc.

Languages:

• Very good understanding of English and Spanish.

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