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November 26, 2022

Hardship Level

E (most hardship)

Family Type

Non Family

Family Type

Non FamilyDanger Pay

Residential location (if applicable)

Grade

PR3

Staff Member / Affiliate Type

Professional

ReasonRegular > Regular Assignment

Remote work accepted

No

Target Start Date

2022-11-21-08:00

Job Posting End Date

December 15, 2022

Standard Job Description

Finance Officer Organizational Setting and Work Relationships In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM¿s Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative. The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR¿s monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR¿s rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions. The incumbent also identifies and manages risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent may directly supervise professional and general service staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Oversee and guide integrated financial management and reporting for the area of responsibility (AoR). – Assess, review, and ensure application of finance-related policies, instructions, procedures, etc. – Provide advice to management regarding the application of financial policies and procedures and, when necessary, coordinate with the Regional Controller or Office of the Controller, as applicable, regarding the interpretation of such policies and procedures. – Ensure accounting records are correct and reliable, including¿and not limited to¿timely bank reconciliations, maintenance of open items, timely processing of travel financial transactions, clearance of residual requisitions and purchase order balance. – In close coordination with the AFS, support the preparation and review of donor financial reports, and endorse such reports before submission to donors. – Ensure monthly and yearly closing as well as any other periodic accounting-related processes are executed in a timely and accurate manner. – Ensure the maintenance and on-going validity of the Delegation of Authority Plan (DOAP). – Ensure that payments made are timely and accurately, and all month-end and year-end cut-off processes are implemented in line with relevant guidance. – Supervise the preparation of financial reports, monitoring and supervising expenditures with respect to approved budgets and work plans. – Ensure that local bank account administration and associated cash management functions are performed in adherence to financial guidelines – Perform financial management and control related to Cash-Based Interventions in adherence to financial guidelines. – Review and certify vouchers, including ABOD and project disbursements; – Perform project control functions for both directly and indirectly implemented activities, in the absence of a dedicated project control position – Coordinate, review and endorse responses to audit queries from internal and external audits and ensure the implementation of accounting audit recommendations. – Perform other relevant duties as required. Regional financial services applicable to positions in the Regional Bureau only – In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, implement and manage regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc. – Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures. – In coordination with DFAM¿s Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills. – In close liaison with DFAM¿s System Administration Section and other divisions as necessary, provide and plan activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR’s financial policies and procedures in the region. Minimum Qualifications Years of Experience / Degree Level For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree Field(s) of Education Accounting; Finance; Public or Business Administration; Economics; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Excellent knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of two years of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Excellent understanding and/or experience of financial modules a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management. Excellent computer skills, in particular in MS Office applications, especially MS-excel. Excellent communication and negotiation skills. Experience of managing people in multinational/multicultural environments. Desirable Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures. Functional Skills FI-General Financial Management FI-Financial auditing FI-International Auditing Standards FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-Financial Accounting – Modified cash-based accounting as per international standards (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Familiarity and experience with a UNHCR operation working under a UN Security Council Sanctions regime will be an asset. Ability to propose sound workarounds compliant with the financial regulation and rules in a complex and constantly changing financial regulatory environment would be a desired attribute. The operation is a high-risk financial environment, as such, a desired attribute would be attention to detail and constant reflection on the risks and measures to mitigate them.

Required languages (expected Overall ability is at least B2 level):

,

Desired languages

Dari

,Pashto

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

Nature of Position:

As the manager of Finance Officer within the Administrative section, reporting directly to Assistant Representative (Administration) the incumbent is expected to manage the Admin/Finance unit consisting of 3 national staff members including one GL7 Senior Finance Associate, one GL6 Finance Associate and one GL5 Senior Finance Assistant. The Finance Officer supervises the General Admin staff at GL6, and Travel unit composed of 1 GL7 and 1 GL4. In daily collaboration with all sections and Field offices and according to UNHCR admin/finance rules and regulations, he/she should coordinate the provision of all administrative and financial resources and client oriented services required for the operation, as well as the regular admin/finance reports required in UNHCR. The Admin/Finance Officer should possess; Good knowledges of UNHCR admin/ finances rules and regulations as well as required procedures to process all payment for goods or services; Practical knowledges of MSRP and FOCUS and Good communication and interpersonal skills. Knowledge and experience working in high-risk duty station is important. Candidate should work closely with other UN Agencies on common costs, services and be innovative to find solutions. As a member of OMT, candidate should contribute to BOS and other operational mechanism to operate as One UN. The candidate will act as Officer-in-Charge in the absence of the Assistant Representative (Admin). Current situation – Having entered the fifth decade of their displacement, Afghan refugees constitute one of the largest protracted displacement crises of our time. Between 2002 and 2020 an estimated 7 million Afghans have returned to Afghanistan, with more than 5.2 million being refugees who have voluntarily repatriated,. There are 72,445 refugees in Afghanistan. UNHCR provides international protection and finds solutions building upon the ongoing consultations within the context of the Support Platform for the Solutions Strategy for Afghan Refugees and the Global Compact on Refugees. While ongoing security challenges remain significant, there is also an opportunity at present for Afghanistan ‘s gradual progression on the path towards peace and stability, which could pave the way for the long-awaited solution of voluntary repatriation. UNHCR will expand the Priority Area of Return and Reintegration (PARR) from 20 to 40 areas in 2021.

Living and Working Conditions:

Afghanistan is a high-risk country with a very complex operational environment, characterized by uncertainty and frequent security incidents. Movement by all personnel is restricted, coordinated and monitored by the security officers. UNHCR in Kabul is located within the ICON Compound on the Supreme road of the Police district 9. It occupies 40 MOSS compliant rooms for staff accommodation with each room having its own washroom and other facilities. Offices are within the ICON compound. No visits except in UN compounds and Embassies which is frustrating, stressful to cope. UNHCR and UN agencies jointly run JMS Level 1 medical clinic and satellite located in ICON. S/M on special prescription should travel with sufficient quantity. Medical facilities in Kabul include German Clinic, French Medical Institute for Mothers & Children (FMIC), Blossom Health Center and Iqarus International (AMC). COVID-19 MTF was established in ICON. Outdoor air quality is a health concern in Kabul. The degree of exposure and concentration of air pollutants can be detrimental to breathing problems, development of chronic diseases and deterioration of health status in individuals with chronic diseases. Air pollution contributes to comorbidities that are known to worsen outcomes among those infected with COVID-19. air pollution can impair lung development in infants and children; increase probability of preterm birth and delivery of newborns with low birth weight. office provides air purifiers both in the office and accommodation. Health problems contributing to years lost to illness, disability, or premature death in the country include diet, tobacco use, high fasting glucose and high blood pressure; as well as environmental risks such as pollution and water-borne disease. Road crash, conflict, terror are major causes of injuries. security situation is unstable, volatile, unpredictable with rise 2020-2022. A daily radio check is mandatory. All movements is strictly by Armoured Vehicle or by air and no road. A 6 weeks R&R cycle, staff are highly encouraged not to delay. Considering the serious restrictions on staff movement, it is crucial to demonstrate a record of maintaining a positive attitude whenever confronted with adversity and restraints in social life. Staff interested in the position should be mentally, psychologically, and physically fit and ready to face situations when required to be locked down in compound bunkers for an extended period due to security incidents.

Additional Qualifications

SkillsFI-Accounts Payable Operations – Cash Management (interdependencies), FI-Accounts Receivable Operations – Cash Management (interdependencies)

Education

BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required)

CertificationsAccounting – Other, Auditing – Other, Financial Management – Other

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: Stateless

CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Political awareness, Teamwork & collaboration

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Compendium

Bi-annual Compendium 2022 Part B – November 2022

Functional clearance

This position requires Functional Clearance

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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Work Level
Mid-Level
Employment Type
Full Time
UNHCR – United Nations High Commissioner for Refugees
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Industry
United Nations

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