Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Senior Resources Management Officer in Afghanistan and the direct supervision of the Procurement and Logistics Officer, the incumbent will be responsible and accountable for the Procurement and Logistics activities for IOM Mission in Kabul, Afghanistan measured by the below objectives:

• Best Value Sourcing and Value for Money
• Availability and Quality Assurance
• Compliance and Stewardship and

Productivity, Effectiveness, and Efficiency, s/he will:

1. Assist the Procurement and Logistics Officer on the planning for the Procurement and Logistics needs particularly related to IOM Afghanistan Country Office;
2. Adhere to procedures while supporting the Main Office in procurement and logistics activities;
3. Solicit and analyze bids for conformity to specified requirements, conduct supplier appraisals and select suppliers, taking under consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation;
4. Process Purchase Requisitions and convert to Purchase Orders into PRISM accurately in a timely manner and ensure all project commitments are cleared before projects closure.
5. Review periodically assigned PRs and created POs through PRISM for status updates and require to follow up to timely clear commitments;
6. Follow-up on purchase orders status and keep requestors abreast of delivery lead time and timely inform any changes that may affect or modify the pre-determined delivery conditions.
7. Review of vendor invoices to ensure compliance with POs/Contracts and goods/works/services received and submit with complete supporting documentation Payment Requests to the Finance Unit. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time;
8. Assist the Procurement and Logistics Officer in assessing markets through existing and commendable vendors for items/services to create a Data Base of reliable vendors that could be approved for RFQ of emergency items;
9. Assist the Procurement and Logistics Officer in coordinating with MSCU to share active Long-Term Agreements (LTA) for the procurement of goods and services that fall within the centralized IOM Agreements.
10. Timely provide required documents (Copy of Purchase Orders, PRF among others) to Warehouse colleagues for reception plan and space arrangement.

Other Functions

Perform other duties as may be assigned.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• Required Qualifications and ExperienceBachelor’s degree in supply chain management, Business Administration, Commerce, or related from an accredited academic institution.

  Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution.
• Experience
•  Minimum of three years of relevant professional work experience
• Experience working with International Organizations is an advantage.
• Having a professional course (s) in Procurement and Logistics (e.g. CIPS) is an added value
• Knowledge and experience in the use of SAP software is an added value.
• Good level of computer literacy, with proficiency in MS Windows / MS Office applications
• Good communication and analytical skills, ability to interpret information, identify and analyze problems
• LanguagesFluency in English (oral and written)

  Working knowledge of Dari and Pashto

  Note: Applications from qualified female candidates are encouraged to apply.

• OtherAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their via email to applications4@iom.int with SVN-KBL-2023 -42 on the subject by 10 April 2023 at the latest.

Candidates holding an IOM contract, please update your personal data in your IOM PRISM account, and submit it with your curriculum vitae and educational certificates to the mentioned email address. Applications with incomplete information or document will not be considered. Also, please take note that IOM does not accept hard copies.

To create IOM PHF, please refer below:

External candidate with no account yet in the IOM website, Click here to create your account. (

External candidate and already have an account, Click here.

IOM Staff outside IOM network,Click here.

Posting period:

From: 27.03 .2023 to 10.04.2023

applications4@iom.int