Brief details about UN jobs in Paris – Project Assistant:
- Organization: UNESCO – United Nations Educational, Scientific and Cultural Organization
- Location: UN jobs in Paris
- Grade: Administrative support – GS-4, General Service – No need for Higher Education – Locally recruited position
- Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: 2023-06-30
About UNESCO:
Information about the organization that has offered the UN jobs in Paris – Project Assistant job:
UNESCO, or the United Nations Educational, Scientific and Cultural Organization, is a specialized agency of the United Nations aimed at promoting world peace and security through international cooperation in education, arts, sciences, and culture. Here are some key facts about UNESCO:
Mission: To contribute to the building of a culture of peace, the eradication of poverty, sustainable development, and intercultural dialogue through education, the sciences, culture, communication, and information
Members: UNESCO has 195 Members and 8 Associate Members It also has partners in the non-governmental, intergovernmental, and private sector
Headquarters: UNESCO’s headquarters are located in Paris, France
Field Offices: UNESCO has more than 50 field offices around the world
Programs: UNESCO works to ensure that every child and every citizen has access to quality education. It also promotes cultural heritage and the equal dignity of all cultures
Tasks of UN jobs in Paris – Project Assistant:
- Help the Chief of Section in coordinating and implementing the extra-budgetary projects’ activities and liaise with UN-offices and institutions: this includes drafting, reviewing and editing correspondence and any other project related documents; prepare in-house communications and responses to queries in English, French and Spanish; analyze, register and distribute mail; ensure regular contacts with administrative focal persons in extra-budgetary partners and within UNESCO field offices, sectors and central services; prepare informal translations in English/French/Spanish; and ensure the constant follow-up of the above-mentioned tasks.
- Help in the organization of projects’ meetings, conferences, workshops and other events related to the above-mentioned partnership and associated projects; arrange for meeting facilities and equipment, make travel arrangements; prepare correspondence and assemble documents for participants and organize the distribution of the projects’ communication materials and prepare event-related information for posting on websites.
- Prepare draft contracts and investment orders enter contract details using the automated financial management systems (FABS/DUO/SISTER); assure their follow-up as necessary; verify conformity of deliverables and prepare payment requests; organize missions by preparing mission requests and travel and accommodation arrangements following UNESCO’s rules and regulations; coordinate the acquisition and maintenance of office equipment, materials and supplies.
- Follow-up financial accommodation of all expenses and report to the responsible Project management team.
- Provide any other service to the Chief of Section if required for the purpose of the projects.
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Qualifications of UN jobs in Paris – Project Assistant:
Education:
- Completed secondary, technical, and/or vocational education.
Work Background:
- A minimum of 3 years of appropriate work experience in secretarial and administrative support tasks.
- Background in organizing events such as project’s meetings, conferences, workshops.
Skills:
- Adequate interpersonal and communication skills, including ability to draft correspondence and correct documents in English and/or French.
- Adequate organizational and coordination skills.
- Capability to work as part of a team, to take initiatives and provide quality and timely support and services.
- Capability to work in an international and multicultural environment with discretion, loyalty and diplomacy.
- Flexibility to adjust work schedules; capacity to work effectively and meet the fixed time frames.
- Adequate computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, etc.).
Languages:
- Outstanding knowledge of English or French and good knowledge of the other language.
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