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UN Women – Senior Administration Assistant


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Job Description

3 Year
Male, Female, Both
Bachelor Degree

UN Women – Senior Administration Assistant

Location :Mexico City, MEXICO
Application Deadline :28-Sep-23 (Midnight New York, USA)
Time left :10d 16h 15m
Additional Category :Gender Equality
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English   Spanish
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :1 year
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Organization Context

UN Women, drawing on the vision of equality enshrined in the United Nations Charter, works to eliminate all forms of discrimination against women and girls; for the empowerment of women, and to achieve equality between women and men within the framework of sustainable development and human rights.


UN Women in Mexico, in line with national priorities and international and regional instruments for the protection and defense of women’s human rights, mainly the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW, for its acronym) in English), as well as with the recommendations generated by the bodies in charge of its oversight, works to achieve substantive equality between men and women in all aspects of life, focusing on four priority areas:

  1. Strengthen and implement a comprehensive and dynamic set of global policies and standards on gender equality and the empowerment of women and girls.
  2. Strengthen mechanisms that allow women to lead, participate in and benefit equally from governance systems.
  3. Promote women’s income security, decent work and economic autonomy.
  4. Ensure that all women and girls live a life free from all forms of violence.
  5. Contribute to women and girls actively participating in the prevention of natural disasters and having a greater influence on policies related to humanitarian action.
Duties and Responsibilities
Key Features/Results Expected

Under the supervision of the UN Women Mexico Operations Analyst, the Senior Administration Assistant will provide support in the following activities:


Provide administrative and logistical support in the programs and projects assigned to you:

  1. Provide support and follow up on administrative processes (procurement, travel, requests and payments for services and products) and logistics of assigned programs and projects, in accordance with UN Women rules, regulations, policies and strategies.
  2. Provide administrative support in financial services (payment requests and their monitoring) for the execution of programs and projects;
  3. Support the attention of event organization needs;

Provide support in the process of contracting goods and services

  1. Support the processes required for the contracting of goods and services from legal entities and/or individuals;
  2. Request quotes and make comparative tables for minor purchases and procurement processes that require it;
  3. Enter service and travel requests into the Quantum system (ERP)
  4. Carry out the necessary administrative monitoring from the beginning of the procurement process until the payment of services and the end of each process;
  5. Support in carrying out contracting and bidding tasks (prepare and fill out evaluation matrices, support in the coordination of evaluation panels, take minutes, prepare the procurement checklist, vendor requests, etc.);
  6. Support in the implementation, organization and logistics of events, work meetings, workshops, seminars, meetings, among others;
  7. Support in the organization and coordination of trips for the team’s field work (mission plans, security uthorizations, logistical arrangements, travel expenses, etc.);

Support administrative control activities

  1. Carry out review and monitoring of the financial and administrative processes of the different projects (financial reports, budget reviews, follow-up on requisitions, periodic monitoring with the Operations area, etc.);
  2. Support the administrative exercise of opening and closing projects;
  3. Provide the Administration and Finance area of ​​UN Women with the necessary information to feed the databases and personnel records;
  4. Maintain a filing system that guarantees the order and availability of documents, collate and organize documentation in files and procure confidential documents, in accordance with the lists of official documents and classification of the UN Women/United Nations filing system.

Provide support for other administrative and/or operational activities

  1. Collaborate in the integration of administrative and/or operational reports that are required;
  2. Support and manage the timely supply of stationery as required;
  3. Provide administrative support for the creation of knowledge products and other materials;
  4. Organize and archive the documentation (correspondence, products, reports, among others) of the different projects under your charge, both physically and electronically according to organizational standards, as well as with the donor’s review requirements and any type of internal audit;
  5. Collaborate in the integration of reports and documents of the project(s);
  6. Carry out other administrative and logistical tasks as required.

Impact of results

The Senior Administration Assistant will contribute to the achievement of the expected results and impacts of the development and organization of the assigned Programs and Projects.

Values ​​and Competencies


  • Integrity
  • Professionalism
  • Respect for diversity


  • Awareness and sensitivity regarding gender issues
  • Responsibility
  • Creative solution to problems
  • Effective communication
  • Inclusive collaboration
  • Commitment to counterparts
  • Lead by example


Customer orientation:

  • Constantly approaches work with energy and a positive, constructive attitude;
  • Ability to work as a team and ability to work for results;
  • Ability to identify customer needs and propose appropriate solutions;
  • Respect and comply with the delivery dates of products or services.

Planning and organization:

  • Proper use of time;
  • Appropriately prioritizes your work.
  • Monitor and adjust your priorities as needed.
Required Skills and Experience
Hiring Qualifications


  • Bachelor’s studies in Business Administration, Accounting, Finance and/or related economic-administrative areas.
  • Highly recommended title. 


  • Experience of at least 3 years in administrative and financial process control functions;
  • Previous experience in activities or programs related to topics relevant to the position (gender equality, women’s rights, violence against women, women’s political participation, human rights, among others) will be valued.
  • Experience working with civil society organizations, international organizations and donors is valued.
  • Management of Microsoft Office and Windows XP packages.

Language and additional requirements

  • Verifiable oral and written command of the English and Spanish language is essential.
  • Knowledge and previous experience managing an Enterprise Resource Planning (ERP) such as Oracle, People Soft, SAP, etc. is valued.
  • Desirable experience of work or interaction with organizations of the United Nations system.
  • Mexican nationality or having a valid work permit is essential.


To apply for this vacancy, it is an essential requirement to apply online, attaching the  UN Women personal history form (P11) , which you can download in its Spanish version at:  https://www.unwomen.org/sites/default /files/2022-07/UN-Women-P11-Personal-History-Form-en.doc

Diversity and inclusion

At UN Women we are committed to creating a diverse and inclusive environment of mutual respect. UN Women hires, employs, trains, compensates and promotes without discrimination based on race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin or any other status provided for by law. All jobs are decided on the basis of skills, competence, integrity and organizational needs.

If you require any reasonable accommodation to participate in the recruitment and selection process, please include this information in your application.

UN Women has a policy of zero tolerance towards conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Selected candidates must comply with UN Women policies and procedures and the standards of conduct required of the organization’s staff, and will therefore undergo rigorous reference and background checks.

(The background check will include verification of academic credentials and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

UN Women is committed to achieving workplace diversity in terms of gender, nationality and culture. People from minority groups, indigenous groups and people with disabilities are equally encouraged to apply. All requests will be treated with the strictest confidentiality.


If you are looking for more UN jobs in Mexico, please click here.

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