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UNOPS Vacancies in Afghanistan May 2023

Afghanistan

Opportunity Deadline

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Job Description

Fresh
Male, Female, Both
High School Diploma, Bachelor Degree
Afghanistan

About UNOPS:

The United Nations Office for Project Services is a United Nations agency dedicated to implementing infrastructure and procurement projects for the United Nations System, international financial institutions, governments and other partners around the world.

Administration Associate – UNOPS – Afghanistan:

  • Job Location: Kabul
  • Nationality: National
  • Category: Admin-Clerical
  • Employment Type: Full Time
  • Vacancy Number: VA/2023/B5101/26096
  • No. Of Jobs: 1
  • City: Kabul
  • Organization: UNOPS
  • Years of Experience: Minimum of six years of relevant experience in general administrative, logistics, or operations support services in national or international public or corporate organizations.
  • Contract Duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
  • Gender: Male/Female
  • Education: Completion of secondary school is required.
  • Close date: 2023-06-08

Apply also: Supply Chain Business Intelligence Assistant – UNAMA – Afghanistan

Main Responsibilities and Tasks:

1. Management Support

  • Coordinate individual work plans and coach personnel in the execution of standard office transactions, processes, and work, ensuring full compliance with UNOPS rules, regulations, and policies.
  • Monitor team performance against service agreements with clients.
  • Provide support in the development of the unit’s annual work plan and ensure the activities are monitored and implemented. Any deviation is escalated and addressed.
  • Prepare and Review Lease agreements and invoices for the AFCO UNOPS Dwelling Facility and office spaces and follow up on the payments.
  • Liaise with other support services units for project-related administrative and operational matters such as budget, requisition and requirements, vendor payments, contract management, procurement of goods and services, and inventory management.
  • Perform a transactional role in OneUNOPS/Enterprise system.
  • Compile data and research information for planning financial resources/administrative budget for administrative services.
  • Monitor all critical project financial indicators and alert the supervisor in case of deviations.
  • Assist in developing effective relationships with clients, ensuring their satisfaction with service delivery.
  • Manage the booking of the dwelling facility.

2. Logistics, Inventory Management Services

  • Ensure effective and efficient provision of logistics and inventory management services for AFCO UNOPS Dwelling Facility and office tenants in compliance with UNOPS rules, regulations, policies, and strategies covering.
  • Implement control measures for inventory management, ensuring timely preparation and submission of periodic inventory reports, investigating and reporting on any discrepancies
  • Prepare and Raise requisitions for supplies and participate in the tender evaluation in procuring those materials.
  • Supervise proper issuance of inventory items and supplies and the disposal of damaged items
  • Assist in supervising the third-party contractor employees for the Dwelling facilities and common services, responsible for client service and processing of invoices
  • Assist in ensuring that basic facilities, such as water, heating, and electricity systems, are well-maintained; any repairs and routine maintenance are performed by the contractor

3. Team Management

  • Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

4. Knowledge Building and Knowledge Sharing

  • Ensure accuracy, consistency, filing, and record-keeping of all project documents in an efficient manner.
  • Organize, facilitate, and/or deliver training and learning initiatives for personnel on Administration related topics.
  • Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in human resources.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.

Impact of Results

The effective and successful achievement of results by the Administration Associate directly affect the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme.   Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management.  This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Required Tasks, Education and Experience:

1. Education:

  • Completion of secondary school is required.
  • First University Degree in Business Administration, Public Administration, Technical or equivalent disciplines is desirable but not required.
  • In the absence of a degree, administrative certification is an asset.

2. Experience:

  • Minimum of six years of relevant experience in general administrative, logistics, or operations support services in national or international public or corporate organizations.
  • Experience in facility management
  • Some experience in UN system organizations is desirable.
  • Proficiency in computers and office software packages and experience in handling of web-based management systems is required.

3. Language:

  • Full working knowledge of English.
  • Knowledge of a second UN or regional working language is an asset.

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Supply Chain Management Specialist – Pharmaceutical procurement (Retainer) – UNOPS – Afghanistan:

  • Job Location: Kabul
  • Nationality: National
  • Category: Health Care Purchasing-Procurement
  • Employment Type: Part Time
  • Vacancy Number: VA/2023/B5101/26086
  • No. Of Jobs: 1
  • City: Kabul
  • Organization: UNOPS
  • Years of Experience: A minimum of five (5) years’ progressive experience that combines pharmaceutical quality assurance, pharmaceutical supply management and/or production is required.
  • Contract Duration: ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
  • Gender: Male/Female
  • Education: Advanced University Degree (Masters or PhD) in Pharmacy is required University Degree in Pharmacy (Bachelor’s Degree / First level) with two (2) additional years of relevant work experience will be accepted in lieu of an Advanced University Degree.
  • Close date: 2023-06-08

Apply also: Wheelchair Technician – Swedish Committee for Afghanistan

Main Tasks and Responsibilities:

The Supply Chain Management Specialist will undertake the following activities;

  • Where necessary, the Supply Chain Management Specialist will support market analysis for medicine and medical supplies.
  • Support the UNOPS Procurement Team to identify potential and eligible suppliers to be invited for competitive bidding. The process may include an advertised Expression of Interest.
  • Identify potential risks and mitigation measures for UNOPS to procure medicine and medical supplies.
  • Liaise with project beneficiaries to determine the list of medicine and medical supplies to be procured, and develop product specifications (strength, packaging specifications, etc).
  • Support the development of tender documents and evaluation of tenders.
  • Define technical and quality criteria to assure the quality of medicine and medical supplies  procured by UNOPS in compliance with the UNOPS QA policy. These will be developed in consultation with the UNOPS Project Team.
  • Develop product assessment criteria for medicine and medical supplies which may include sample/batch testing.

Support to be provided by UNOPS
UNOPS will provide the following support to enable the SCM specialist to complete the task:

  • Support from UNOPS Project Manager in facilitating meetings with the UNOPS Procurement Team and project beneficiaries
  • Support from the Procurement Team to identify potential suppliers to be invited for competitive bidding, which may include advertising an Expression of Interest (EoI)

The Supply Chain Management Specialist is required to use her/his own workspace and equipment for this assignment. Visits to selected factories may be required and UNOPS will facilitate these travels and bear the cost.

Required Skills, Education and Experience:

1. Education: 

  • Advanced University Degree (Masters or PhD) in Pharmacy is required University Degree in Pharmacy (Bachelor’s Degree / First level) with two (2) additional years of relevant work experience will be accepted in lieu of an Advanced University Degree.

2. Work Experience:

  • A minimum of five (5) years’ progressive experience that combines pharmaceutical quality assurance, pharmaceutical supply management and/or production is required.
  • Experience in the pharmaceutical regulatory environment and/or pharmaceutical supply management within Public or Private Sector is required.
  • In-depth understanding of the contextual and regulatory considerations that have to be made in order to assure quality of medicines is an asset.
  • Experience in report writing is an asset.

3. Language: 

  • Full working knowledge of English, Dari and/or Pashto is required.

APPLY NOW

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