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World Bank Jobs-Team Assistant – Administration/Office Support

Côte d’Ivoire

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Job Description

3 Year
Male, Female, Both
Bachelor Degree
Côte d’Ivoire

About Organization

The World Bank is an international organization dedicated to reducing global poverty and promoting sustainable economic growth in developing countries. Founded in 1944, it is headquartered in Washington, D.C., and currently has 189 member countries.

The World Bank provides financial and technical assistance to developing countries through loans, grants, and other forms of support. Its focus areas include agriculture, education, health, infrastructure, and social protection.

In addition to its lending activities, the World Bank also conducts research and analysis on economic and development issues, and provides policy advice to governments and other stakeholders.

The World Bank is governed by a Board of Executive Directors, which represents its member countries. The President of the World Bank is appointed by the Board for a five-year term, and is responsible for managing the organization’s day-to-day operations.

Also, Apply: World Bank Jobs-E T Temporary – Information Technology

About World Bank Jobs-Team Assistant – Administration/Office Support

Do you desire to develop a job that is actually valuable? You have a one-of-a-kind chance to assist our customers in overcoming their most pressing development challenges by working for the World Bank Group. The World Bank Group is a unique worldwide collaboration of five organizations committed to eradicating extreme poverty, fostering shared prosperity, and advancing sustainable development. It is one of the biggest sources of financing and expertise for developing nations. We collaborate with public and private sector partners, invest in ground-breaking projects, and use data, research, and technology to discover answers to the most pressing global issues. We have 189 member nations and more than 120 offices globally.

In order to fill the position of Team Assistant, the World Bank, a preeminent multilateral organization in the field of global economic development, is seeking a highly motivated, organized, and experienced individual.
The Operations Manager (OM), who is in charge of the Team Assistant’s technical and professional growth as well as performance assessment, will be in charge of direct supervision. The Administrative and Client Support (ACS) staff at the Cote d’Ivoire Country Office is not complete without the staff Assistant. He will offer the operational staff administrative and client assistance. The position necessitates regular communication with other institutional units, personnel from other locations (both locally and abroad), government representatives, consultants, and outside groups.

Responsibilities of the World Bank Jobs-Team Assistant – Administration/Office Support

The team assistant performs the whole spectrum of office support duties, including managing procedures and keeping track of deadlines connected to the output and duties of their team/unit. They initially function under strict supervision and direction and report to an office administrator, executive assistant, or office manager. They communicate often with team members at the team’s headquarters and in the field as well as with external counterparts and coordinate closely with service units. TAs can also be given responsibility for a particular area of the administrative duties of the unit.

Team assistants are able to work often and in depth in many languages, which includes translating and/or producing a variety of standard papers, using proficient grammar and proofreading abilities in both English and other languages, etc.

The assignment’s main goal is to offer administrative, logistical, and operational assistance to the Cote d’Ivoire Country Office of the World Bank.

• Operational and administrative support
• Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.
• Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution.
• Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
• Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
• Draft routine correspondence (standard letters, memos, …) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials.
• Draft minutes of meetings and provide assistance in editing large documents.
• Assist team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languages.
• Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by teams in the AWCF2 CMU.
• Incorporate agreed comments into documents, making full use of shared drives and software capabilities.
• In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within their teams or clusters.
• Information Management and Client interaction
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Maintain up-to-date work unit project and other files (both paper and electronic).
• Time management & Logistic planning
• Arrange working schedule and meeting with counterparts for the visiting teams.
• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information to the appropriate staff, inside and outside the immediate work unknit, including officials outside the Bank Group, track and report on appropriate aspects of the Team’s operational activities.
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters.
• Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.

Requirements of the World Bank Jobs-Team Assistant – Administration/Office Support

  • a minimum of three years of relevant experience and a bachelor’s degree

How to Apply?

  1. Review the job description, requirements, and qualifications carefully. Make sure you meet the eligibility criteria before applying.
  2. Click on the “Apply Now” button to begin the application process. You will be asked to create an account on the World Bank Careers website if you haven’t done so already.
  3. Fill out the online application form and attach your resume/CV, cover letter, and any other relevant documents.
  4. Submit your application by clicking on the “Submit” button. You will receive a confirmation email once your application has been successfully submitted.
  5. If your application is shortlisted, you may be contacted for an interview. The interview process typically involves multiple rounds, including phone interviews, in-person interviews, and assessment tests.

Note that the World Bank receives a large number of applications for each job posting, so it is important to tailor your application to the specific job requirements and make sure your qualifications are highlighted clearly in your resume/CV and cover letter.


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