Organization: CIFOR – Center for International Forestry Research
Location: Nairobi
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Operations and Administrations
Administrative support
Closing Date: 2024-11-13
Reference number: 202461
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
CIFOR-ICRAF is looking for a
Administrative Assistant – CIMMYT
Overview
The team will enhance operational efficiency, streamline communication, and improve project delivery timelines. The role will alleviate the administrative burden on technical staff, allowing them to focus on achieving the wheat projects’ strategic.
Duties and responsibilities
1.Project Facilitation:
Assist in managing project timelines, tracking milestones, and coordinating across different workstreams. This includes scheduling meetings, maintaining project records, and liaising with partners.
2.Reporting:
Prepare, compile, and submit progress reports, financial summaries, and compliance documentation in line with donor and government requirements.
3.Training and Event Coordination:
Organize capacity-building programs, workshops, and training sessions for farmers, researchers, and stakeholders. Responsibilities include managing participant registrations, booking venues, and preparing training materials.
4.Document Management:
Maintain and organize project documentation, ensuring all records are up-to-date and accessible for reporting and audit purposes.
5.Communication Liaison:
Serve as the point of contact for internal and external communications, ensuring prompt follow-up and managing inquiries.
6.Administrative Follow-Up:
Track and follow up on routine administrative tasks such as procurement, budget monitoring, and compliance with legal and donor guidelines.
Requirements
A minimum of an associate’s degree in business administration, Project Management, or a related field preferred.
At least 2-3 years of experience in an administrative or project support role, ideally within an agricultural, research, or international development environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools such as Asana, Trello, or similar platforms.
Education, knowledge and experience
•A minimum of an associate’s degree in business administration, Project Management, or a related field preferred.
•At least 2-3 years of experience in an administrative or project support role, ideally within an agricultural, research, or international development environment.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools such as Asana, Trello, or similar platforms.
Terms and conditions
•This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
•The appointment will be for two (2) years, including a six-month probationary period, with the possibility of extension contingent on performance, continued relevance of the position and available resources.
•The duty station will be in Nairobi, Kenya.
Application process
The application deadline is 13 Nov 2024
We will acknowledge all applications, but will contact only short-listed candidates.