Requirements

Additional Requirements

• Age at most 40 years

• Strong organizational and time management skills;
• Excellent written and verbal communication skills;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Ability to work independently and as part of a team;
• Attention to detail and accuracy;
• Strong problem-solving and analytical skills.

Responsibilities & Context

Job Responsibilities:

• Ensure administrative documents and maintain/ keep records of staff information;
• Use IT system to maintain and keep records staff and of Visitors;
• Develop a project-based annual Purchase plan;
• Initiates Purchase requisition, purchases goods/materials, adjusts bill vouchers, and other related activities;
• Maintain Stock register and documentation of project outcomes;
• Assist HR/Admin, Finance, procurement team, and donor finance team communication as required;
• Support to arrange the official meeting and assist with logistics arrangement;
• Perform other duties such as filing, photocopying, collating, faxing etc. as required;
• Maintain smooth inflow and out flow of program documents/ letters etc.;
• Assure good cohesion within the field team;
• Prepared action plan and progress monthly report;
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the goals of the program on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment;
• Supporting the MEAL team to have a robust monitoring and evaluation operational plan and ensuring the project activities, it’s implementation of monitoring activities;
• Support to ensure that the organization’s financial, logistics, security, and human resources policies and procedures are fully implemented about all project staff;
• Effectively communicating with CAID, government authorities, humanitarian sector agencies, and other stakeholders related to the project and providing required information on time;
• Regularly update the project progress and challenges to the Field Coordinator and ensure timely resolution of the challenges;
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

Job Context:

Gana Unnayan Kendra (GUK) is seeking for a suitable candidate for the position of “Project Support Assistant” for WFP funded and Christian Aid supported ‘Natural Resource Management’ project at Rohingya refugee camps and the surrounding host communities in Cox’s Bazar. The project duration is July 01, 2024 to January 31, 2025 (with the high possibility of extension subject to availability of funding, program needs and performance of incumbent). The Program Support Officer provides administrative and logistical support to program teams (construction supervisor, community mobilizer, and finance) to ensure the effective implementation and monitoring of programs. This role involves coordination, communication, and the provision of general office support to enhance program efficiency and effectiveness.