Organization: RVI – Rift Valley Institute
Location: Nairobi
Grade: Junior level – Junior
Occupational Groups:
Operations and Administrations
Legal – Broad
Banking and Finance
Communication and Public Information
Conflict prevention
Peace and Development
Ombudsman and Ethics
Managerial positions
Closing Date: 2024-07-30
SUMMARY
Job Title: Deputy Team Leader – Finance, Operations and Compliance – Somali Dialogue
Platform (SDP)
Location: The role is based in Nairobi, Kenya with frequent travel to Somalia.
Employment type: Full time, Fixed Term, 1-year renewable (project dependent)
SCOPE OF THE ROLE
The Deputy Team Leader – Finance, Operations and Compliance, oversees the management of the Platform’s financial and logistical activities in a manner that enables the Platform to operate in line with RVI’s financial procedures, and those of the donors. The DTL manages the Finance and Administrative Officer and the Grants Officer.
KEY RESPONSIBILITIES
The Deputy Team Leader – Finance Operations and Compliance, is expected to carry out the following responsibilities.
Lead programme support, administration and compliance at the Platform (30%)
Maintain and oversee the Platform’s operations, travel, procurement,
partner contracts and budgets, financial management, risk management, and security
procedures, ensuring that they are aligned to RVI’s organisational policies.
Ensure the Platform’s operational practices are aligned with RVI’s policies and procedures and adhere to donor terms and conditions.
Act as the focal point with the Platform’s donor on operational issues, ensuring compliance to standard financial regulations, with donor contracting policies and procedures and supporting financial planning and reporting activities.
Oversee the Platform’s compliance with mandatory legal requirements in Somalia, such as registration, employment laws, tax laws, health and safety, security and other specific statutory rules and procedures.
Provide oversight and quality assurance over programme financial management (30%)
Oversee programme financial management and ensure RVI’s and donor procedures are followed across all categories of expenditure
Ensure timely, accurate and accessible financial reporting is produced for programme leadership, RVI and Platform donors, and manage the timely
invoicing for the donor.
Establish and maintain a methodology for ensuring and demonstrating Value for Money
(VFM) across the Platform’s deliverables.
Support budget development and forecasting processes at the Platform.
Act as the key liaison with RVI Finance department on financial management, and provide necessary information on organisational financial matters
Act as the focal point for the Platform and sub grantee due diligence processes and audits.
Provide oversight and quality assurance of the programme’s procurement processes (15%)
Lead on all procurement processes for the Platform and ensure that RVI’s and the donors’ procedures are followed.
Oversee the sourcing, contracting and onboarding of all suppliers (partners, consultants, and sub grantees) to ensure compliance with RVI and donor policies and procedures.
Provide oversight and quality assurance over the Platform’s operations, risk and security (15%)
Oversee the maintenance of safe and secure operations through the implementation of security protocols and guidelines across Somalia, including office management, travel and logistics.
Ensure all RVI policies such as safeguarding, fraud and anti-bribery, health and safety and code of conduct are implemented
Oversee day-to-day programme operations and logistics to ensure technical teams receive sufficient support to deliver activities
Oversee the Platform’s risk register, reviewing it on a quarterly basis and ensuring appropriate mitigation measures are in place.
Team Management (10%)
Line-manage the Finance and Admin Officer and the Grants and Compliance Officer ensuring they are able to effectively discharge their duties
Undertake performance management activities ensuring the Grants and Compliance Officer and the Finance and Admin Officer have clear performance objectives, conduct regular staff appraisal, and support their development in line with their specific contracts.
In coordination with the RVI Head of Organisational Development, ensure the Platform’s teams leave records and other relevant HR initiatives are completed as per the requirements of RVI.
Download the full job description and review it before applying.
Please submit your application here.
Application due date: July 30, 2024.
Only shortlisted candidates will be contacted.