Organization: UNECA – United Nations Economic Commission for Africa
Location: Addis Ababa
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Operations and Administrations
Administrative support
Banking and Finance
Closing Date: 2024-11-25
Result of Service
• Manage and prioritize multiple assignments. • Work under pressure and adjust to a diverse working environment. • Handle clients in professional manner. • Communicate with different entities and clients using different communication modalities.
Work Location
ADDIS ABABA
Expected duration
9 months
Duties and Responsibilities
This position is located at the Treasury Unit of the Finance and Budget Section, under Division of Administration, at the United Nations Economic Commission for Africa (UNECA). The incumbent will report to the Chief of the Unit and the Chief of the Section. Within delegated authority, the Treasury Assistaant will be responsible for the following functions: Duties and Responsibilities: • Assist in the processing of payments to vendors, staff members, participants and others •Review and verify payment proposals for accuracy of the proposed House Bank, payment method and payment destination. •Amend payments that have fallen in an exception queue, and prepare payments for timely disbursement. • Take “PAY” action on the payments that have been reviewed and verified. •Create payment batches by merging “paid” payments in the system for approval by the bank signatories. •Print checks, prepare bank payment instructions and transfer instructions, and submit for approval; • Handle payment inquiries •Upon request, take a stop payment or recall payment actions with the House Banks. •Review inquiry messages received from House Banks related to the payments released and take follow up actions. •Answer queries from the payees regarding the status of payments. •Open investigation cases with the House Banks to follow up on the non-receipt claims by the payees. • Follow up of bank reconciliation • Review outstanding items in the bank reconciliation and assist bank reconcilers to reconcile the house bank •Maintenance of business partner banking records •Receive and review banking information forms before entering the details in ESS for approval. •Answer queries regarding the entry of banking information in the system. •Create BP banking records on behalf of the payees who do not have direct access to the system. •Upon verification of the details, either approve or reject BP banking records in ESS entered by the field office cashiers. • Maintenance of house bank platforms •Monitor CitiDirect and CashPro (the primary USD House Banks’ platforms) on a daily basis to review any pending payments for reviews and corrections. •Prepare messages to the banks for corrective actions in CitiDirect or SWIFT to be approved by the bank signatory. •Review Response Files received from the House Banks and correct the payments rejected by the bank due to incorrect format. •Payroll and other hcm payments processing •Monitor daily emails from various locations for batching the payments such as Advances and Relocation Grants. •Extract the relevant information by entering the ID number in BNK_MONIP. •Create a pivot table to verify the details of payments for processing which correspond to the information received from various Business Areas. •Ensure that the total amount of items matches those House Banks before running the Cross-payment (FBPM1) to create batches •Batch details are communicated to the bank signatory for their approval in BNK_APP for disbursements from respective House Banks. Other tasks: process other cashier related tasks, such as vendor payment processing, as required. •Perform other duties as assigned,
Qualifications/special skills
High school diploma or equivalent is required. Knowledge in accounting, management or related field is desirable. A minimum of five years of experience in accounting, finance, administrative services, management or a related area is desirable. Knowledge of SAP and new ERP Umoja is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.