Organization: UNICEF – United Nations Children’s Fund
Location: Juba
Grade: Mid level – P-3, International Professional – Internationally recruited position
Occupational Groups:
Logistics
Supply Chain
Closing Date: 2024-11-21
UNICEF South Sudan is looking for an experienced professional passionate about positively impacting every child to join the team as a Logistics Specialist. The individual will coordinate the logistics and warehouse operations of UNICEF in South-Sudan to support the implementation of the Health Sector Transformation Project (HSTP). The incumbent will be responsible for logistics operations including planning, coordination of incoming shipments, warehousing, and onwards transport and distribution.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Future
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
How can you make a difference
Purpose of the post
Under the direct supervision of the Supply & Logistics Manager, coordinate the logistics and warehouse operations of UNICEF in South-Sudan to support the implementation of the Health Sector Transformation Project (HSTP). Responsible for logistics operations including planning, coordination of incoming shipments, warehousing, and onwards transport and distribution. Advises on all matters within logistics and warehousing. Collaborates closely with supply team in Juba and other offices, and programme colleagues in defining logistics interventions to meet programmatic needs.
Key Accountabilities includes;
Supply chain service delivery and emergency response.
In consultation with supervisor, provide input to Health Sector Transformation Project Action Planning and advice on Supply requirements for the Plan of Operations. Ensure appropriate planning, implementation, monitoring, and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
Ensure timely customs clearance of supplies entering the country. Ensure appropriate warehousing, inventory management and in-country transport in support of the country programme implementation.
Logistics and transport
Coordinate comprehensive logistics operations to and from the Juba logistics hub, ensuring seamless transitions and operational efficiency, including overseeing the logistics lifecycle, from inbound to outbound logistics, to optimize our response and support capabilities.
Design and implement innovative logistics strategies encompassing warehousing, transport, and distribution to reinforce UNICEF’s programmatic response.
Ensure the establishment of robust processes and systems, guaranteeing the efficiency of logistics operations. This includes overseeing transport requests, the receipt and dispatch of goods, and streamlining operations to meet stringent timelines and quality standards.
Develop and maintain a comprehensive reporting mechanism to share critical information through supply and logistics dashboards, fostering transparency, enabling informed decision-making, and facilitating the continuous monitoring and improvement of logistics operations.
Warehouse and Inventory management
Evaluate and ensure adequate storage facilities and handling capabilities are available to meet operational demands.
Regularly assess warehouse capacity and adapt storage solutions to accommodate inventory levels and operational changes.
Oversee the physical and informational management of inventory to maintain accurate stock levels and records.
Implement and maintain inventory management systems to track stock movements, forecast needs, and ensure data integrity.
Provide advises to the warehouse team, promoting a culture of high performance, continuous improvement, and operational excellence.
Provide training, guidance, and support to team members to enhance their skills and effectiveness in warehouse operations.
Continuously monitor the supply pipeline to anticipate inventory needs and plan warehouse space accordingly.
Coordinate with procurement and logistics teams to align incoming shipments with available storage capacity, ensuring efficient space utilization.
Ensure the timely and accurate preparation of orders for dispatch, aligning with customer requirements and delivery schedules.
Implement quality control measures to verify order accuracy and completeness, minimizing errors and optimizing customer satisfaction.
Collaboration with programme and implementing partners.
In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components. Establish accountability framework with programmes, for delivery of results for children.
Provide supply input to donor dialogue, and support development of supply components of proposals to donors.
Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
Technical and advisory support to government/national systems
Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
Provide input to capacity development initiatives in supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
Advisory support to Governments/national systems in defining and determining supply solutions for children
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health, or related social science field.
Work Experience:
At least a minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
Understanding of development and humanitarian work.
Emergency experience an advantage.
Health supply chain management experience an advantage.
Warehouse and Inventory management expertise an advantage.
Language Requirements: Fluency in English is required.
Desirables:
Developing country work experience and/or familiarity with emergency.
Skills
Ability to manage and monitor the effective use of financial and material resources.
Strong knowledge of latest developments and technology in supply chain management.
Strong understanding of supply chain processes, from programme needs assessment, through planning, procurement and contracting, logistics and delivery, monitoring and evaluation.
Strong overall knowledge and understanding of UNICEF programmes, public procurement principles, financial and legal aspects of supply chain issues, ethics and risk management of supply chain operations
For every Child, you demonstrate…
UNICEF’s Core Values (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
Care
Respect
Integrity
Trust
Accountability
Sustainability
The UNICEF competencies required for this post are…
Builds and maintains partnerships (1)
Demonstrates self-awareness and ethical awareness (1)
Drive to achieve results for impact (1)
Innovates and embraces change (1)
Manages ambiguity and complexity (1)
Thinks and acts strategically (1)
Works collaboratively with others (1)
Familiarize yourself with our competency framework and its different levels.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.