Organization: United Nations Interim Security Force for Abyei
Location: Kadugli
Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Administrative support
Logistics
Mine Action and Weapon Contamination
Supply Chain
Closing Date:
Org. Setting and Reporting
This position is located in the Mine Action component of the United Nations Interim Security Force for Abyei (UNISFA), duty station Kadugli. The incumbent will report to the Logistics Officer (Mine Action Operations) under the overall direction of the Chief of Mine Action programme. The UNISFA Mine Action component provides support in weapons and ammunition management, to mitigate the threat to peace and security in Abyei arising from the illicit transfer, destabilizing accumulation and misuse of small arms and light weapons. The role of UNMAS in the United Nations Interim Security Force for Abyei (UNISFA) originates from UN Security Council resolution 1990 (2011), which established the mission and recognized the need for demining assistance. A mine incident in August 2011, which killed four UNISFA peacekeepers and injured seven others, further affirmed the criticality of mine action as an essential mission enabler in the area of operations.
Responsibilities
Under direct supervision of the Logistics Officers (Mine Action) at the FS-6 level, the incumbent is responsible for executing mine action logistics and operational support in line with established standard procedures in supporting the mandate of the mission. He/she will be responsible for the following duties: Logistics: – Supports more senior staff with respect to all aspects of major Mine Action service contracts. – Prepares requisitions/raises service entry sheets or other required actions in UMOJA. – Provides updates of requisition status on a regular basis. – Reviews cost estimates for input into budget formulation. – Monitors budget estimates and reports on funding allocations. – Maintains, updates and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery and invoice actions. This includes coordinating on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes. – Assists with the preparation of presentations on Contracts for LCC related procurement action. – Prepares routine office correspondence. Supply/Transport/Movements: – Monitors and reports on implementation of Mine Action logistics plans, including movement and delivery of assets, completion of project functions and status of contract amendments as required. – Manages and maintains records of the procurement thresholds set for each contract. – Maintains supporting files, database and monitors reports. – Establishes and maintains relevant reference library. Initiates requisitions when required, records deliveries, progressive funding and expenditures, liaises with different departments on receipts and associated actions. – Coordinates on consumables and spare parts consumption rates and usage patterns. – Controls and manages supply related items requisitioning and delivery. – Records contract actions and monitors activity. General: – Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures. – Performs other duties as required.
Competencies
PROFESSIONALISM: Sound knowledge of international logistics and supply chain management; Knowledge of Mine Action standards; thorough knowledge of International Mine Action Standards (IMAS); Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
At least five (5) years of progressively responsible experience of practical logistics operations or related area is required. Experience in a mine action programme is required. Experience in data entry and/or management or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in English, (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.