Organization: UNOPS – United Nations Office for Project Services
Location: Port Sudan
Grade: Administrative support – LICA-6, Local Individual Contractors Agreement
Occupational Groups:
Human Resources
Administrative support
Closing Date: 2024-11-24
Job categories Human Resources
Vacancy code VA/2024/B5312/29215
Department/office AFR, ETMCO, Sudan
Duty station Port Sudan, Sudan
Contract type Local ICA Support
Contract level LICA-6
Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period 09-Nov-2024 to 24-Nov-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
The HR Associate will be responsible for the tasks and responsibilities listed below.
Support to policy development and implementation
Advisory Services
Talent Acquisition and Administration
Team Management
Knowledge Building and Knowledge Sharing
Support to policy development and implementation
Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
Advisory Services
Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Performance Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
Provide advice and guidance to personnel on administrative procedures, processes and practices.
Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.
As the first face of HR, ensure that new hires’ first impressions are positive and that they have all in-processing information completed.
Advise hiring management and guide personnel on UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.
Provide advice to supervisors on good practices, policies and procedures in performance management, including managing of underperformance.
Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.
Talent Acquisition and Administration
Assist in recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy.
Actively participate in work force planning at the office and project level and guide clients through recruitment and selection processes. Take lead on requisition initiation, longlisting, testing and interviews, formal approvals, selection minutes, reference checking, fee calculation, offers and rejections, and updating recruitment on-line information system.
Inform and advise UNOPS personnel, consultants, partners and project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
Liaise with UNOPS’ HR related groups such as SSC on personnel administration matters and submit transactional HR service data (normally within the ERP system).
Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
Establish and maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines. Follow up on team work processes to ensure clearance, approvals and timely workflows
Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Set up and maintain reference files/records.
Follow up or process payroll verification.
Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
Support efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business units.
Team Management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Knowledge building and knowledge sharing
Provide support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-related topics.
Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Undertake research on a range of HR related issues and provide content for notes/reports including quarterly and year-end reports for monitoring, statistical and review purposes by management.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Impacts of results
The effective and successful achievement of results by the HR Associate directly impact on the compliant execution of HR processes in the respective unit and the efficient and effective performance within it. These promote the credibility of the organization as an effective service provider in project services and management.
Education/Experience/Language requirements
Education:
Completion of Secondary education is required.
First level University Degree (Bachelor’s Degree) in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.
Knowledge of UN policies, procedures and practices highly desirable
Experience:
A minimum of six years experience for high school completion, OR a minimum of two years of experience with a Bachelor’s Degree in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
Experience in the use of HR information systems is desirable.
Knowledge of Google Suite applications is an asset.
Language Requirements:
Fluency in written, spoken and reading English is required.
Knowledge of another official UN language is an asset.