Procurement Analyst, NPSA-8, DS Kyiv/Dnipro/Poltava/Lviv/Odesa/Uzhhorod (Nationals only)

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Procurement Analyst, NPSA-8, DS Kyiv/Dnipro/Poltava/Lviv/Odesa/Uzhhorod (Nationals only)

Employer Profile

Ukraine

Opportunity Deadline

22/01/2024

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Job Description

Fresh

Country: Kyiv, Ukraine
No of vacancies: N/A
Salary: N/A
Organization: UNDP
Gender: Both
Deadline: 2024-01-22

Duties and Responsibilities

1) Ensures implementation of operational strategies of the Projects through:

Full compliance of IDRPB procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.

2) Supports procurement processes of the Projects through:

Faciliating the programme staff in preparation of procurement plans for the portfolio and projects and their implementation monitoring.
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Quantum. Buyers profile in Quantum.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Providing inputs to reports on procurement in the CO.
Serving as a secretary of the tender procurement processes of the Projects’ procurement activities including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports.
Support with drafting Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and provide procurement related inputs before PU CO clearance.
Implementation of e-tendering practices.
Playing leading role in analysis and administration of procurement cases of the Projects in the online Procurement Plan to ensure accuracy and completeness of the information represented at Sharepoint.
Implementation and maintenance of the new Share-point online archiving tool of procurement activities of the Projects to record and archive the electronic documents.
Review and clearance of documents related to Micro-purchase Canvass procedure.

3) Ensures implementation of sourcing strategy through:

Constribute to conducting market research for the procurement cases of the relevant Projects.
Support in management of e-procurement module as may be applicable.

4) Ensures facilitation of knowledge building and knowledge sharing in the CO through:

Providing procurement related guidance to the Projects, in close cooperation with CO Procurement Unit.
Synthesis of lessons learnt and best practices in procurement implemented in the Projects procurement processes.
Sound contributtion to knowledge networks and communities of practice.

Under the direct supervision of EU4Recovery / RPP Procurement Specialist, the Procurement Analyst will be responsible for procurement issues. S/he will ensure administration, transparent and efficient provision of procurement services and processes of EU4Recovery the Recovery and Peacebuilding projects.

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Procurement	Contract management	Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement	Supplier/relationship management	Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement	Data management	Knowledge of processing, storing, and validating procurement data
Business Direction & Strategy	Entrepreneurial Thinking	Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate
Business Direction & Strategy	Effective Decision Making	Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
Business Direction & Strategy	Negotiation and Influence	Ability to reach an understanding, persuade others, resolv6e points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations
Business Development	Knowledge Generation	Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks

Required Skills and Experience
Education:

Master’s Degree or equivalent in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering or other related areas,
OR
Bachelor’s Degree in related area with additional 2 years of relevant experience will be given due consideration in lieu of Master’s Degree.

Experience:

Relevant experience, at national or international level, in procurement/supply chain, logistics or related areas would be an asset. Alternatively, if in possession of Bachelor’s Degree, minimum 2 years of such relevant experience is required.
Working experience with UN procurement procedures will be considered an advantage.
Prior experience with a UN Agency or International Organization in the field of procurement is highly desirable.

Required skills:

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems.
Knowledge of public procurement principles is an asset.
Training and/or certification in procurement and supply chain management would be considered an asset.
Fluency in English and Ukrainian (both spoken and written).

Professional Certificates:

Professional certificates in Public Procurement would be considered an asset, but not a requirement.
CIPS2 certification is an advantage.

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