• Country: Manila, Philippines
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both 
• Deadline: 2024-01-12

Duties and Responsibilities

• Consultation and strategic needs assessment on digitalization and analytics needs and challenges with the UNDP Programme Teams and external partners from NGAs and LGUs. These needs should be analyzed based on alignment with and potential to advance the development agenda;
• Provide professional advice on the implementation of the digitalization initiatives of the CO and its partners, ensuring that this would translate into achievement of the development agenda and better public decision-making. Technical advice should also emphasize sustainability of digital initiatives. As much as possible, digital products designed for government partners must be owned and hosted by the government partner in the long-term;
• Provide analytical oversight on key digitalization projects in the UNDP Country Office, with support from the Pintig Lab. This would involve:
  • Ensuring that industry best practices are in place and being implemented;
  • Ensuring that the UNDP Data Standards and Principles are in place and being implemented; and
  • Ensuring alignment with priorities, mandates, and needs of the CO and the partner NGAs, which should translate into the use of digitalization initiatives for better decision-making.
• Continuously update the digitalization and analytics strategy and portfolio of the UNDP Country Office and ensuring there are key performance indicators that will be reported to UNDP Philippines Senior Management on a regular basis.

Ensure strategic management and provide day-to-day financial and administrative management for the delivery of Pintig Lab’s activities focusing on achievement of the following results:

• Coordinate and facilitate exploratory consultation and technical meetings with the CO’s digitalization and analytics partners and data scientists;
• Lead the preparation and updating of the Pintig Lab’s annual work plan, procurement plan and M&E plan;
• Manage portfolio funds, maintain financial integrity, and ensure effective use of resources;
• Oversee the conduct of an assessment of technology options and digital solutions, both national and international, that would be appropriate to meet the ICT requirements of the program;
• Draft terms of reference and support recruitment and management of a team of national and international consultants and subject matter experts;
• With the Project Associate, provide quality and timely financial reports, as per UNDP financial rules and regulations and National government requirements;
• Ensure delivery of outputs and contribution to outcomes through an effective implementation plan and close coordination with UNDP Programme teams, NGAs, and UNDP management and technical teams;
• Operational coordination through support to existing coordination mechanisms, propose modifications of the plan to respond to changes in the project context;
• Overall management of the initiative and technical inputs in the implementation of the digitalization and analytics portfolio under the overall guidance and advisory support of UNDP and NGAs;
• Preparation of detailed annual and financial plans based on Pintig Lab’s results framework and theory of change;
• Ensuring the effective, efficient and timely implementation of activities; and
• Support services to Pintig Lab for procurement, subcontracting and outsourcing of services.

Develop and maintain effective working relationships and coordination with key counterparts to ensure the strategic positioning of UNDP’s digitalization and analytics portfolio focusing on achievement of the following results:

• Build and maintain an effective relationship with key partners and stakeholders, and keep NGAs and the UNDP CO informed as appropriate;
• Develop and finalize Memorandum of Agreements, Responsible Party Agreements, or other relevant legal instruments with relevant entities, such as thinks tanks and academic institutions;
• Promote coordination, dialogue, and good practice knowledge sharing among stakeholders;
• Ensure effective collaboration with the UN and other development partners;
• Management, certification and reporting on financial disbursement based on approved work plan and payment schedule; and
• Programme advocacy and visibility and coordination with relevant stakeholders.

Support resource mobilization, financial accountability, and human resources management focusing on achievement of the following results:

• Identify and collaborate with potential partners to leverage CO funds and results;
• With the Project Associate, ensure proper coordination and availability of all of Pintig Lab’s documents for any internal and external audit requirements;
• Draft terms of reference and support the recruitment and management of national and international consultants, subject matter experts, consulting firms, and other such resources;
• Work closely with program administration and finance staff to ensure efficient and transparent use of project resources in line with approved budgets and within UNDP rules and regulations;
• Supervise the Pintig Lab team members and provide necessary guidance and coaching; and
• Set performance parameters for Pintig Lab, assess their performance and provide feedback.

Efficient support to tasks related to advocacy, programming, monitoring and evaluation (M&E) focusing on achievement of the following results:

• Ensure the implementation of the communications and advocacy plan for Pintig Lab and the CO’s digitalization and analytics strategy/portfolio;
• Establish suitable monitoring mechanisms and undertake regular monitoring and reporting on portfolio and labprogress, risks and constraints; updates the implementation plan as required;
• Promote accountability through effective programme results reporting (monthly, quarter, and annual progress and financial reports), to the UNDP, NGAs and the Project Board (when appropriate); and
• Monitoring, reporting and evaluation of outputs and accomplishments towards the achievement of intended outputs.

Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

• Identification of sources of information related to portfolio and lab implementation related issues;
• Identification and synthesis of best practices and lessons learned directly linked to CO digitalization and analytics portfolio and Pintig Lab goals;
• Maintain effective network with development partners and Government at national level and subnational level; and
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Business Direction & Strategy

• Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
• Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management

• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
• Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

2030 Agenda: Engagement & Effectiveness

• SDG Integration : SDG Monitoring and Reporting

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