- Country: Ankara, Turkey
- No of vacancies: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-01-16
Scope of Work (5 to 7 items only)
Under the supervision of the Rural Development Projects Coordinator and the Head of Department of Surveys and Projects Department (SPD) of General Directorate of Agrarian Reform, the Project Assistant (Interpreter) will provide translation services, necessary assistance and will support the day-to-day implementation of the project making. Specific Duties include the below shared responsibilities:
• Provide general administrative support to ensure the smooth running of the project activities.
• Organize meetings, help drafting the business correspondence with the Project Team and other communication with the project partner
• Support the project outreach and PR activities in general, including keeping of the project website up to date.
• Keep files with project documents.
• Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
• Draft correspondence and documents; support the finalization of correspondence of administrative nature.
• Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments.
• Provide interpretation during project related meetings and events.
• Translate documents into English to Turkish or from Turkish to English as deemed necessary by the Project Manager.
• Perform any other administrative/financial duties as requested by the Project Manager.
• Provide support to preparation administrative documents such as tender documents.
• Follow up UNDP administrative procedures in terms of procurement and/or finance.
• Provide support to PR activities project website, social media accounts and e-mail system of project.
- Institutional Arrangement
The Project Assistant (Interpreter) will report to the Rural Development Projects Coordinator and the Head of Department of Surveys and Projects Department (SPD). The incumbent reports to UNDP and MoAF, specific reporting lines will be communicated to the incumbent upon signature of the contract. He /She will work in coordination with the Regional and Provincial Project Staff, Provincial Project Officers, PPMU and CPMU employees.
- Competencies
| Core | |||||
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline | ||||
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes
improvements |
||||
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback | ||||
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible | ||||
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | ||||
| Engage and Partner: | LEVEL 1: Demonstrates
compassion/understanding towards others, forms positive relationships |
||||
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination | ||||
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Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area Name Definition |
|||||
|
Business Directiont & Strategy |
Strategic Thinking | Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP | |||
|
Business Directiont & Strategy |
System Thinking | Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system | |||
| Business Direction & Strategy | Effective Decision Making | -Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise, and resources | |||
- Minimum Qualifications of the Successful NPSA
| Min. Education requirements |
|
| Min. years of relevant work experience |
1 year with bachelor’s degree of relevant working experience with international institutions/organizations or foreign funded projects is required |
| Required skills |
|
| Desired skills in addition to the competencies covered in the Competencies section | Asset: Advanced degree in related discipline
Asset: Minimum 1 (one) year of experience with internationally funded project Asset: Knowledge in administrative procedures of Government Asset: Prior experience in international organizations (including but not limited to EC, UN Agencies etc.) |
| Required Language(s) | Excellent command of written and spoken English and Turkish is required |
| Professional Certificates | n/a |
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