• Country: New York, USA
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline:  2024-01-10

1. Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results
   • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client oriented financial resources management system.
   • IEO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
   • Implementation of cost-sharing and trust fund agreements to manage contributions
   • Elaboration of conditions of contributions within the IEO resource mobilization efforts.
   • Technical Focal Point for Finances in the IEO operational team, to liaise with UNDP Financial network
2. Provides support to IEO programme management and ensures the optimal cost recovery focusing on the achievement of the following results
   • Development and follow-up on Programme Portfolio of awards and projects in Quantum.
   • Entry and maintenance of awards in Quantum for the IEO HQ and Regional Offices.
   • Create, monitor, adjust and process budgets in HQ and regional offices for the Chief of Section approval in Quantum.
   • Monitor budget execution and report on a weekly basis to Chief of Section, and or the Management team.
   • Process payments including PO and non-PO invoices as well as Zero Dollar invoices.
   • Process Corporate Credit card payments, from reconciliation to disbursement.
   • Technically lead the periodic corporate financial reports and closure, coordinating with the rest of the operational team to provide information pertaining procurement, Human resources, Assets, and presenting directly the information related to finances.
3. Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results
   • Drafting or review of cost sharing and trust fund agreements, using corporate legal templates approved for the IEO, and obtaining of clearances from other units/agencies if necessary.
   • Monitoring of cost-sharing contributions, creating and documenting Account Receivables, and follow-up application of deposits to awards and projects.
   • Create, quarterly monitoring, adjust, and report cost recovery in Quantum for the IEO and UNEG
   • Process payments in concept of cost recovery to offices hosting the Regional Evaluation Advisors and other IEO Staff Members
   • Advice on financial reports to be shared with Donors
4. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results
   • Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
   • Advice to IEO staff on UNDP administrative reporting, in particular, on budgetary issues.
   • Organization of training for the operations/programme/projects staff on financial management and RBM.
   • Synthesis of lessons learned and best practices in programme and project finance.
   • Calculation of Financial KPI when requested by the IEO Directorate.
   • Contribute to Power BI solutions to be developed to provide information to the IEO’s Management and overall team.
   • Sound contributions to corporate knowledge networks and communities of practice
   • Maintain compliance regarding UNDP mandatory courses.

• Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 

• Finance
  • Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
  • Contributions Management: Ability to receive, record, report and manage contributions received
  • Financial planning and budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including thorough planning, budgeting, forecasting, analyzing and reporting
• Business Management
  • Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
  • Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrate results
• Communication
  • Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Business Direction & Strategy
  • Effective decision making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

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