KEY FUNCTIONS

• Develop documentation, technically verify works documentation (including drawings, blueprints, etc.), advice on technical projects’ aspects, to align to national regulations
• Technical oversight of design and overall direct supervision of the work performed within the Project at the selected sites.
• Monitor on-site fieldworks, conduct field-visit and supervise field works
• Facilitation of knowledge-building and knowledge sharing
• Technically support procurement process for works, conduct market surveys, ensure alignment with national and legal requirements for services.

DUTIES AND RESPONSIBILITIES

• Liaise with the relevant technical departments at the Ministry of Culture and Information Policy of Ukraine, the concerned regional authorities and City Councils (including L’viv Regional Military Administration, L’viv City Council, Kharkiv Regional Military Administration), and other partners of the Project, as instructed by UNESCO Kyiv Desk.
• Conduct consultations with various stakeholders in relevant sectors to ensure that works are aligned with national legal standards.
• Develop ToRs, verify whether the documentation is clear, complete and compliant with national legal requirements. Based on the results of visual and instrumental inspection and defect acts produced in line with the Resolution of the Cabinet of Ministers of Ukraine dated 15 November 2022 Nr. 1342 On Approval of the Procedure for Conducting Certain Types of Work on Cultural Heritage Sites under Martial Law, check technical and estimate documentation related to required work.
• Conduct market survey on available and prices of material required and qualified possible contractors.
• Provide substantive support and guidance to develop and implement the Project’s Procurement Plan, contribute to the technical information required for works’ related procurement processes, assisting in defining the specifications and bill of quantity (RFQ, ITB, RFP, EOI, etc.) and conduct Risk assessments of cultural heritage projects and issues.
• Regularly visit the fieldwork and document the developments and workplan alignments, documenting the stage of the works and providing recommendations for improvements and solving eventual bottlenecks issues.
• Effectuate quality assurance and monitoring/direct supervision of the work performance in line with the proposed timeframe, ensuring specialized workers, required materials and safety of fieldwork during the full duration of the works;
• Verify and certify the completion of the works and submit to the Ukrainian competent authorities the requested papers at completion of the works;
• Document and warrant the accuracy of information, submit to UNESCO the produced documentation related to before, during and at completion of the works.
• Advice on additional relevant activities that may be required for urgent work at the sites additionally selected under the project.
• Assist the project manager responsible for the design of the project and follow-up of the works.

COMPETENCIES (Core / Managerial)

TECHNICAL COMPETENCIES AND SKILLS

1. Technical experise

• Serves as an internal specialist in the area of expertise and shares knowledge with staff.
• Solid functional competencies in planning, establishing and maintaining contracts incl.  monitoring and performance evaluation.
• Knowledge on procurement, contracts and legal obligations as they relate to project management.
• Strong analytical and problem-solving skills, as well as ability to set priorities, to interpret rules and administrative guidelines, to analyze and evaluate routine and non-routine issues.
• Awareness ethical and behavioral expectations service-oriented disposition and team builder: Ability to establish good working relationships with senior management and people of different nationalities and cultural backgrounds.
• Experience in working in multi-skilled and multi-cultural teams.
• Excellent interpersonal communication (written and oral) skills.
• Technology skills to use contracting and financial management software, including MS Office software applications. Micro-computer: elaborates documents, analyses data.

2. Designing and implementing a management system

• Makes recommendations regarding the design or operation of systems or programmes within organizational units.
• Identifies and recommends remedial measures to address problems in systems design or implementation.

3. Promoting Accountability, Results-Based Management and Enterprise Risk Management

• Input to the development of standards and policies.
• Provides inputs to the development of organizational standards for accountability and results-based management.

REQUIRED QUALIFICATIONS

Academic qualifications

• Education in the field of knowledge “Architecture and Construction”. Specialist’s or Master’s degree in Architecture, or Architecture and Urban Planning, or Restoration of Architectural and Urban Planning Monuments and Reconstruction of Architectural Objects. An educational specialization in Conservation/Restoration would be an asset.
• Certificate of a certified architect – Qualification certificate of the performer of certain works (services) related to the creation of architectural objects – Architectural volumetric design (Category CC3 buildings under the category of “buildings of the main museums, state archives, repositories of national historical and cultural values”).

Experience

• A minimum of four (4) years of progressively responsible professional experience in finance, administration, project management/operations, including supply chain management, procurement and/or contracting.
• Experience in the implementation of projects for conservation and restoration of architectural monuments (preventive and emergency works, stabilization, consolidation, conservation works, repairs and restoration) and their implementation.

Languages

• Excellent knowledge (written and spoken) of English and Ukrainian.