• Country: New York, USA
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: IRC
• Gender: Both
• Deadline: N/A

Major Responsibilities: 

Human Resources Focal Point (HRFP)

• Serve as a reliable source of HR information and forms and as a direct link to OSP HR Partner.
• Support OSP hiring managers with recruitment processes.
• Support compliance with HR-related IRC policies and procedures and state-specific labor laws.
• Coordinate initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.
• Streamline OSP onboarding processes and resources.
• Support onboarding of new OSP staff, including developing standardized onboarding materials.

Information Technology (IT)

• Serve as primary focal point for OSP’s IT and communications infrastructure, hardware, and software matters.
• Educate staff about IT support resources, including appropriate channels for incident reporting and available training.
• Serve as OSP’s Integra super user and primary trainer, elevating system issues to Integra leads.
• Work with regional and HQ IT team to address internet or telecommunications service disruptions, liaising with local internet and telecommunications service providers.

Supply Chain

• Serve as primary point of contact for OSP’s procurement and supply chain. 
• Ensure OSP compliance with Global Supply Chain policies.
• Order supplies, equipment etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs as needed. 
• Manage and virtually maintain OSP’s inventory.
• Manage Integra vendor creation and billing/invoices in coordination with Finance team. 
• Facilitate procurement through Integra, including ordering equipment, in accordance with supply chain and financial compliance guidelines.

Facility Management

• Serve as primary point of contact for OSP’s facilities management.
• Manage office and equipment leases, coordinate repairs and improvements with property managers as needed.
• Support smooth functioning of office infrastructure including communications equipment and services.

Safety and Security (S&S)

• Serve as primary focal point for OSP’s day-to-day S&S matters.
• Report S&S incidents in accordance with established protocols. Coordinate incident management including filing police reports.
• Develop office-specific S&S onboarding materials, ensuring the provision of S&S briefings to new staff and covered persons.

Miscellaneous

• Assist with planning and coordinating OSP departmental and office events and meetings.
• Create and oversee internal communications, such as a departmental newsletter.

Job Requirements: 

Work Experience: 3 years demonstrated record of success in managing and improving the daily administrative functions of an organization.

Demonstrated Skills and Competencies: 

• Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.
• Strong analytic problem-solving skills with attention to detail.
• Ability to troubleshoot basic IT issues.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment. 
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Highly proficient in Microsoft Office suite.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to manage and work through change in a proactive and positive manner. 

Education:  Bachelor’s degree or equivalent directly related experience required.  

Language Skills: Fluency in English required.

Working Environment:  Remote

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