• Country: Brasilia, Brazil
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP 
• Gender: Both
• Deadline: 2024-01-18

Duties and responsibilities

The General Expert will be responsible for critical leadership in organizing the G20 meetings to ensure that all actions are carried out efficiently and smoothly, as well as supporting the implementation of the Project in its entirety, as well as coordinating the entire team and contributing to strengthening established partnerships. The General Specialist will also work in close coordination with the MRE and UNDP team. To achieve the objectives, the following indicative activities are planned, among others.

o Develop a comprehensive strategic plan for all logistics operations related to the G20 meetings, establishing objectives, targets and performance indicators, and oversee and coordinate the various teams involved in logistics, such as transportation, accommodation, security, food, infrastructure, communication and ceremonial, to ensure that they are aligned with the objectives of the event.
o Manage the budget allocated to Logistics Coordination actions, allocating resources effectively and supervising supplier hiring processes and contract negotiations, when and if necessary. 
o Coordinate the preparation of meeting locations, ensuring that they are equipped with appropriate technology and facilities and comply with safety and accessibility standards.
o Coordinate transportation logistics, including cars, buses, helicopters and other means of transportation to ensure the safe and punctual arrival of participants, along with coordination of hotel and food suppliers, including room reservations, check-in/check-in out and catering services.
o Coordinate communication actions related to the results of the meetings, together with the MRE and the UNDP.
o Coordinate with the ceremonial team and with the MRE and UNDP that all rules of protocol and etiquette are met in accordance with international and G20 standards.
o Consider sustainability practices, as far as possible, and be prepared for emergency situations or crises, developing contingency and crisis response plans. Provide regular reports on action progress and assess team performance, identifying areas for improvement and lessons learned for future G20 meetings.

Institutional Arrangement

The General Specialist will be part of the team of the aforementioned Logistics Coordination Center allocated to the MRE and will be subject to the direct supervision of the MRE and the coordination of the UNDP project. This is a position financed by project(s), with an initial duration of one year, with the possibility of renewal during the validity of the initiatives.

Skills

Achieve Results:   
LEVEL 3: Increases solutions and simplifies processes, balances speed and precision in carrying out work

Innovative Thinking:   
LEVEL 3: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Continuous Learning:   
LEVEL 3: Step out of your comfort zone, learn from others and support your learning

Adapt with Agility:   
LEVEL 3: Adapt processes/approaches to new situations, involve other people in the change process

Act with Determination:   
LEVEL 3: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and be a partner:   
LEVEL 3: Is a facilitator/integrator, brings people together, builds/maintains coalitions/partnerships

Promote Diversity and Inclusion:   
LEVEL 3: Facilitate conversations to overcome differences, consider in decision making

Multifunctional and technical skills

Business and strategy direction – Strategic thinking:   
•Ability to develop effective strategies and prioritized plans aligned with UNDP objectives, based on systemic analysis of challenges, potential risks and opportunities; connecting vision to reality on the ground and creating tangible solutions.
•Ability to leverage learning from multiple sources to anticipate and respond to future trends; demonstrate forward thinking to model what future developments and
possible ways forward are for UNDP.

Business Direction and Strategy – Effective Decision Making:   
•Ability to make decisions in a timely and efficient manner within your authority, area of ​​expertise and resources

Business Direction and Strategy – Systems Thinking:    
•Ability to use objective analysis and problem judgment to understand how interrelated elements coexist within the whole of a process or system, and consider how changing one element may impact other parts of the system.

Business Management – Project Management:   
•Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific objectives.

External Relations and Advocacy – Partnership Management – ​​Relationship Management:   
•Ability to interact with a wide range of public and private partners, build, sustain and/or strengthen working relationships, trust, and mutual understanding.

Business management – Communication:   
•Ability to communicate clearly, concisely and unequivocally through both written and verbal communication; adapt messages and choose communication methods according to the audience.
•Ability to manage communications internally and externally, through media, social networks and other appropriate channels.

Business management – Results-based management:
•Ability to manage programs and projects with a focus on improving performance and demonstrable results.

Required skills and experience

Minimum education requirements:
• Advanced university degree (Master’s degree) in Business Administration, International Relations, Economics or related field is required; or
• Bachelor’s degree in Business Administration, International Relations, Economics or related field in combination with 2 additional years of experience will be given
due consideration in lieu of a master’s degree.

Minimum years of relevant professional experience:
• Minimum of 5 years (for Master’s degree) or 7 years (for Bachelor’s degree) of experience in the event management area.

Required skills:
• Experience working with national and international public sector partners.

Desired skills, in addition to the skills covered in the Skills section:
• Experience in developing strategic plans for logistics operations, such as transportation, accommodation, security, food, infrastructure, communication and ceremonies;
• Experience in managing financial resources;
• Experience in coordinating large events (over 500 participants;
• Experience in coordinating events with international impact

Required languages:   
• Fluency in Portuguese and English is necessary.

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