• Country: Kigali, Rwanda
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline: 2024-01-19

Duties and Responsibilities

Functions 

Provide administrative and logistical support to the formulation and management of the Programme.

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the programme and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the programme and support implementation of audit recommendations.
• Review programme data from the 3R programme;
•  Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programme; including the finalization of FACE forms;
• Review financial reports;
• Follow up payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for the programme; register good receipts in Quantum system;
• Assist in the preparation and follow up of cost-recovery bills in Quantum system.

Provide administrative support to the Programme

• Undertake all logistical, administrative and financial arrangements for the programme for meetings, workshops, events, and missions;
• Make travel arrangements for the programme, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide any other support needed.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the programme resource mobilization efforts;
• Organize, compile and process information from donors, country office, and programme, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization on trainings for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education:

• Bachelor’s degree in business or public Administration is required.

Experience:

• 6 years of progressively responsible in administration and programme management support.
• Experience in the usage of computers and using multiple office software packages is required.
• Experience in the use of modern web-based systems is desirable.
• Experience in supporting a team is required.

Language Requirements:

• Fluency in English and French is required.
• Knowledge of another UN official working language is desirable.

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